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Executive Assistant to CEO

2 months ago

Jayanagar Bengaluru Karnataka, India Vandyam Prasada Foods Pvt Ltd Full time

**JOB DESCRIPTION**

**ROLE: EXECUTIVE ASSISTANT (MALE CANDIDATES ONLY)**

**JOB OVERVIEW**

This role will be responsible for managing executive schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of the executive's daily activities. The Executive Assistant will handle a wide range of tasks, enabling the executive to focus on strategic decision-making and business priorities. This role requires excellent organizational skills, discretion, and the ability to handle a wide range of administrative tasks effectively.

**QUALIFICATION AND REQUIREMENTS**

1. Bachelor's degree or MBA or equivalent to assist the executive.

2. Proven experience as an executive assistant or in a similar administrative role, preferably supporting C-level executives.

3. Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.

4. Strong verbal and written communication skills, with a keen eye for details.

5. Proficiency in using productivity tools and software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.

6. Ability to maintain confidentiality and handle sensitive information with discretion.

7. Excellent problem-solving skills and the ability to work independently and collaboratively.

8. Flexibility and adaptability to manage changing priorities and demands.

9. Professionalism, integrity, and a positive attitude, even in high-pressure situations.

**KEY RESPONSIBILITIES**

**Calendar Management**: Maintain and coordinate the executive's calendar, scheduling meetings, appointments, and events. Ensure the executive's calendar is optimized and well-organized.

**Meeting Coordination**: Organize and coordinate meetings, including preparing agendas and taking meeting minutes, and following up with stakeholders on action items to ensure timely completion.

**Information Management**: Manage and maintain confidential information, records, and files. Organize documents and data to facilitate easy access and retrieval.

**Research and Analysis**:Conduct research and compile information as per executive requirements on various topics to support decision-making and strategic initiatives.

**Special Projects**: Assist with special projects and assignments as assigned by the executive.

**Travel Arrangements**: Manage travel logistics, including booking flights, accommodations, and ground transportation, and creating detailed itineraries for business trips.

**Expense Management**: Manage and reconcile executive expenses, ensuring accurate and timely submission of expense reports.

**General Activities**:
1. Anticipate the executive's needs and proactively address issues to optimize their time and productivity.

2. Collaborate with other administrative staff to ensure seamless office operations and support to the entire team.

3. Manage the executive's task list and follow up with respective task owners to ensure timely completion.

4. Handle other administrative tasks as assigned by the executive to ensure the efficient functioning of the organization.

**Salary**: ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (required)

**Language**:

- Kannada (required)

Ability to Commute:

- Jayanagar, Bengaluru, Karnataka (required)

Ability to Relocate:

- Jayanagar, Bengaluru, Karnataka: Relocate before starting work (required)

Work Location: In person

Expected Start Date: 18/03/2024

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