Office Administrator

3 months ago

Surat Gujarat, India Rayzon Solar Full time

**Job Overview**:
We are looking for an experienced Admin Manager to oversee all aspects of office administration, ensuring smooth operations and a productive work environment. The Admin Manager will be responsible for travel management, vehicle management, facility maintenance, stationery supplies, kitchen and canteen operations, and other day-to-day office requirements.

**Key Responsibilities**:

- **Office Administration**: Oversee the daily office operations, ensuring all office facilities and services function effectively.
- **Travel Management**: Coordinate and manage employee travel arrangements including flights, accommodations, and itineraries.
- **Vehicle Management**: Maintain and monitor company vehicles, ensuring timely servicing, insurance renewals, and fuel management.
- **Maintenance & Repairs**: Ensure all office infrastructure and equipment are well-maintained, managing repairs, security, and facility upgrades as required.
- **Stationery & Supplies**: Manage the inventory of office supplies, including stationery, and ensure timely replenishment as needed.
- **Kitchen & Canteen Management**: Oversee the kitchen and canteen facilities, ensuring hygienic and cost-effective food services for employees.
- **Vendor Management**: Negotiate and manage contracts with vendors and service providers for office supplies, maintenance, and travel.
- **Budget Management**: Monitor and control expenses related to office administration, ensuring alignment with the allocated budget.
- **Policy Implementation**: Develop and enforce policies related to office operations, travel, and facility usage to ensure compliance and efficiency.
- **Team Coordination**: Supervise and manage administrative staff, ensuring that duties are carried out effectively.
- **Event Management**: Support in organizing internal events, meetings, and conferences as required.
- **Health & Safety**: Ensure compliance with health and safety regulations within the office environment.

**Qualifications**:

- Bachelor’s degree in business administration or a related field.
- Proven experience (5+ years) in office administration, facilities management, or a similar role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in office management software (e.g., MS Office, ERP systems).
- Ability to handle pressure and manage multiple tasks effectively.

**Preferred Skills**:

- Experience with travel and vehicle management.
- Familiarity with office budgeting and cost management.
- Knowledge of health, safety, and compliance regulations.

**Experience**:

- Microsoft Office: 4 years (required)
- Office management: 5 years (required)
- Travel planning: 5 years (required)

Work Location: In person

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