Crew Coordinator

4 weeks ago


Chennai, Tamil Nadu, India Bahri | البحري Full time
Job Purpose:
Execution of mobilization process of seafarers for vessels he or she shall be responsible. Develop crew budgets and resource plans. Coordinate crewing recruitment and scheduling activities. Ensure solutions in case of unexpected crew changes. Maintain contact with fleet crews, on leave seafarers and manning agencies. Flag documentation's and PAL system to be accurately updated with crew activities.

Key Accountabilities:
Crew Planning & Mobilization
Execute the crewing strategy and resource availability plan. Ensure safe manning maintained at all times and advance planning as per ship specific matrix.
Utilization of approved agents for travel arrangments of seafarers while sign on and off.
Discuss with senior superintendent FPD on issues which may cause delay to the vessel, or can have any observations during any vessel inspections.
Ensure that all pre joining documents are up to date, checked and verified for genuinity and compliance with company training matrix.
Communication with approved or adhoc Manning agents
Execute crewing resourcing plans by monitoring , supervising and coordinating with approved manning agents, plan the ex hands and update Pal system with all certification's mandatory for the contract. Ensure the seafarer joins with complete set of certificates for the entire tenure onboard.
Plan the on leave officers and have complete update on joining dates shared with manning agency to avoid last minute back off and miscommunication.
Suggest and discuss with senior superintendent FPD or Fleet superintendents to mitigate any unseen issues with respect to immediate medical sign off , onboard non compliance to MLC , seafarer's personal issues or urgent sign off due to performance.
Documentation of sea staff
Always have checklist followed and ensure all pre joining documents with respect to medicals, joining port visa requirements, certifications validity for minimum 6 months , flag state renewal and other mandatory certificates as per company training matrix.
Timely applications for flag state to be liaised and have the CRA prior joining of any seafarer sent to ship.
Follow up on any pending certificates and ensure the renewed copy is available in PAL system.
Audit Requirements and compliance
Maintain the PAL system for any audit at any given time .
Ensure no existing non conformities pending with respect to flag state , SIRE or CDI inspections.
Update on MLC , STCW , P & I claims and have any data ready for manager or fleet group.
Communication with vessel
Always have emails from ship masters responded within 1 day.
Update the crew change plan and effectively coordinate with ship to have the crew change arranged in timely manner.
Record any special permission , extension of contracts in PAL system and update the Master.
Follow up on pending flag certification and other contract matters to be precise and clear.
Accounts & Budget reporting
Monitor the vessel budget and inform any discrepancies to senior superintendent FPD .
Liaise with accounts team for pending crew wages if any .
Have all invoices approved on PAL system as per approval matrix.
Any deviation with budget to be discussed and record proper supporting for audit trials.
Closely liaise with P & I claims team for seafarers pending medicals sign off or injury related invoices.
Have salary structure maintained and report any extra ordinary approvals requested by ship.

Qualifications & Experience:
Bachelor Degree Marine Transportation, Engineering , Business Administration or any stream.
4-6 years of experience in Ship management or Maritime field is preferred.

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