Associate Director

1 week ago

Pune, Maharashtra, India MIT World Peace University Full time

Job Title: Associate Director – Event Management

Department: Administrative (Events)

Location: Kothrud, Pune

Reports to: Registrar

Job Summary

The Associate Director - Event Management is responsible for planning and executing impactful events while ensuring cost-effectiveness and adherence to budget and time constraints.

Key Responsibilities
  • Strategic Planning:
    • Ensure the success of all events while maintaining budget and time efficiency.
    • Develop and implement event management policies and best practices.
  • Event Operations:
    • Plan and execute events from inception to completion, aligning with objectives and target audience needs.
    • Propose innovative ideas to enhance event success.
    • Oversee the entire event lifecycle, including planning, execution, and post-event evaluation.
    • Address and resolve any issues that arise during events.
    • Monitor progress, ensuring all tasks align with the event plan.
    • Act as a liaison between event hosts and external partners.
    • Recruit, train, and manage the organizing committee.
    • Supervise event production and ensure compliance with established policies.
    • Lead promotional activities and approve all event aspects before execution.
  • Financial & Budget Management:
    • Develop and manage event budgets, ensuring cost efficiency.
    • Supervise event staff, including coordinators, caterers, and technical teams.
    • Coordinate all event-related operations.
  • Collaborations & Partnerships:
    • Identify, negotiate, and manage vendor and supplier relationships.
  • Academic & Institutional Engagement:
    • Review and update event plans, ensuring alignment with institutional goals.
    • Facilitate seamless execution of all university events, including conferences, workshops, symposia, and seminars.
    • Invite distinguished experts and notable personalities for events.
  • External Representation:
    • Represent MIT WPU in professional bodies, government agencies, and community engagements to strengthen institutional relationships and brand visibility.
Requirements
  • Leadership & Management:
    • Demonstrated ability to provide effective and inspiring leadership in event management.
    • Hands-on involvement in planning and executing high-impact events and programs.
  • External Relations & Corporate Engagement:
    • Strong advocacy skills, with the ability to engage and influence decision-makers at regional and national levels.
  • Personal Attributes & Skills:
    • Strong customer service orientation and organizational skills.
    • Excellent negotiation and team leadership abilities.
    • Proficiency in project management and multitasking.
  • Minimum Qualifications & Experience:
    • Education: Postgraduate/MBA in Hospitality or Event Management from a premier institution.
    • Experience: 15+ years of experience in event management.
    • Skills:
    • Strong interpersonal and communication skills (both written and oral).
    • Professionalism and maturity in social and professional settings.
    • Ability to define problems, analyze data, and implement effective solutions.
    • Capability to foster a cooperative and inclusive work environment.
    • Proficiency in Microsoft Office Suite.

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