Event Production Manager-Kalamaya Event Managemet Co Pvt Ltd

13 hours ago

Ernakulam, India KALAMAYA EVENT MANAGEMENT Full time

Job Title: Event Operations / Production Manager

Location: City - Kochi

Reports To: General Manager

Experience Required: 3-5 years in event production and operations management.

Job Overview:

We are looking for a detail-oriented, hands-on Event Operations / Production Manager to oversee the planning, coordination, and execution of live and virtual events. This role demands a proactive individual with strong leadership skills, deep technical know-how, and a passion for delivering seamless event experiences. You will be the linchpin between creative, production, and client servicing teams—ensuring that all elements of an event come together on time, on budget, and with impact.

Key Responsibilities:

Event Planning & Execution

  • Develop and manage production timelines, schedules, and logistics for events
  • Liaise with internal teams, vendors, venues, and clients to ensure smooth execution
  • Conduct site visits and technical recce to assess feasibility and plan production requirements
  • Create and manage run-of-show documents, technical cue sheets, and stage management plans
  • Supervise all on-ground production setup and teardown, ensuring brand and quality standards are maintained

Vendor & Resource Management

  • Identify and engage vendors for fabrication, AV, lighting, stage, sound, and other production elements
  • Negotiate contracts, manage budgets, and ensure deliverables are met per specifications
  • Coordinate with freelance staff and crew as per event needs

Team Coordination

  • Work closely with creative and client servicing teams to align on vision and translate ideas into executable plans
  • Lead production team and crew on event days, ensuring timely delivery and problem-solving in real time

Compliance & Safety

  • Ensure compliance with all health, safety, legal, and venue regulations
  • Secure necessary permits, insurance, and vendor documentation

Budgeting & Reporting

  • Prepare production budgets, track expenses, and ensure cost efficiencies
  • Provide post-event production reports, including learnings and improvement areas.

Skills & Qualifications:

  • Proven experience in managing live, virtual, and hybrid events
  • Strong understanding of AV, lighting, rigging, and staging setups
  • Excellent organizational and multitasking abilities
  • Problem-solving mindset with a calm, can-do attitude under pressure
  • Proficiency in MS Office, event/project management tools, and basic design/technical drawing interpretation
  • Strong communication and negotiation skills
  • Willingness to travel and work flexible hours including weekends

Area of work - corporate events, entertainment, conferences & exhibitions and weddings

Job Type: Full-time

Pay: ₹30, ₹45,000.00 per month

Work Location: In person

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