Executive Secretary

3 weeks ago

Ernakulam, India GENTLEMAN CHIT FUNDS Full time

Job Title: Executive Secretary to the Managing Director
Location: Thalayolaparambu, Kottayam, Kerala
Company: Gentleman Chit Funds Co. India Pvt. Ltd.
Work Hours: 9:00 AM – 6:30 PM
Salary: ₹40,000 and above per month (based on experience, skills, and qualifications)
Age Limit: Up to 40 years
Gender Preference: Open to both Male and Female candidates
Experience Required: Minimum 5 years in a Executive Secretary role
Educational Qualification: Postgraduate (Mandatory)

About the Role:

Gentleman Chit Funds Co. India Pvt. Ltd., a well-established and professionally managed financial institution, is seeking a seasoned and highly efficient Executive Secretary to provide comprehensive administrative and strategic support to our Managing Director (MD). This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced and high-responsibility environment.

Key Responsibilities: Administrative Support

  • Manage the MD's calendar, schedule meetings, appointments, and conference calls.
  • Prepare meeting agendas, record minutes, and track follow-up actions.
  • Organize travel and accommodation, ensuring seamless logistical planning.

Communication & Correspondence

  • Act as the primary point of contact for the MD—handling all communications, emails, and calls.
  • Draft, review, and proofread official correspondence and documents.
  • Maintain professional and confidential communication on behalf of the MD.

Documentation & Reporting

  • Organize and manage confidential files and sensitive documents.
  • Prepare business reports, PowerPoint presentations, and data summaries.
  • Maintain documentation flow to and from the MD's office efficiently.

Liaison & Coordination

  • Coordinate with internal departments, clients, and key external stakeholders.
  • Facilitate effective interdepartmental collaboration to ensure smooth workflow.
  • Represent the MD's office in internal meetings when required.

Executive Support & Problem Solving

  • Provide support in high-level decision-making through research and data collation.
  • Proactively anticipate needs and deliver solutions to facilitate day-to-day functions.
  • Ensure time-bound task completion and seamless office operations.

Requirements:

  • Minimum 5 years of proven experience as an Executive Secretary or similar role supporting C-level executives.
  • Postgraduate qualification from a recognized institution.
  • Strong command of English—both written and verbal.
  • Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational, time management, and interpersonal skills.
  • High degree of professionalism and discretion in handling confidential information.

Who Can Apply:

  • Candidates currently residing in Thalayolaparambu or nearby locations.
  • Applicants willing to relocate to Thalayolaparambu for a long-term opportunity.

Why Join Us:

At Gentleman Chit Funds Co. India Pvt. Ltd. , you will be a key part of a respected and growing organization that values commitment, integrity, and professionalism. We offer a supportive work environment, competitive compensation, and the opportunity to work directly with top leadership.

Apply now and become an integral part of our executive leadership support team.

Job Types: Full-time, Permanent

Pay: ₹35, ₹40,000.00 per month

Benefits:

  • Paid sick time
  • Paid time off

Work Location: In person

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