Personal Secretary

22 hours ago

Pune, India ALIV - Regenerative Wellness Full time

Job Description: EA/Personal Secretary to Founder/CEOLocation: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too small.Key Responsibilities1) Calendar, Communication & Follow-ups- Own the Founder’s calendar; prioritise meetings and block focus time.- Draft/review emails, letters, WhatsApp messages; maintain contact lists/CRM.- Prepare agendas, briefs, and meeting packs; take MoMs and track action items to closure.2) Travel & Logistics- Plan end-to-end travel (flights/visas/hotels/local transport); create itineraries.- Manage event registrations, invites, RSVPs, and on-ground logistics.3) Documentation & Presentations- Draft letters, proposals, MoUs/NDAs, reports, and polished PPTs.- Maintain organised digital filing and version control; handle sensitive documents discreetly.4) Stakeholder & Office Coordination- Liaise with doctors, patients (as guided), partners, vendors, and agencies.- Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed.5) Admin & Accounts Assistance- Track expenses, reimbursements, petty cash, bill payments, and renewals; reconcile weekly.- Collect/verify vendor invoices; prepare payment sheets; coordinate with Accounts/CA (TDS/GST basics).6) Events & On-ground Support- Assist with talks, screenings, webinars, clinic events: checklists, kits, guest handling, feedback collation.- Capture basic content (photos/short clips) for internal/PR use, as required.7) Compliance & Confidentiality- Uphold patient privacy, data protection, POSH norms, and clinic SOPs at all times.Qualifications- Graduate (any discipline); Commerce/Business/Administration preferred.- 3–6 years as Personal Secretary/EA/Office Admin (healthcare/hospital/startup preferred).- Excellent written & verbal communication: English + Hindi/Marathi.- Strong MS Office/Google Workspace; calendar tools; WhatsApp Business.- Basic comfort with Tally/Zoho Books/Sheets for expenses (or willingness to learn).Skills & Traits- Ownership mindset, proactive, detail-oriented, and highly organised.- Polished, presentable, calm under pressure; strong gatekeeping and follow-through.- Discretion with sensitive information; quick learner with Pune local know-how.KPIs- Calendar adherence and meeting prep accuracy.- Email/WhatsApp response TAT and action-item closure rate.- Zero-error travel/logistics execution.- Documentation quality and filing discipline.- Expense/reimbursement TAT and reconciliation accuracy.90-Day Outcomes- 30 days: Clean calendar, contact/CRM hygiene, travel & expense SOPs in place.- 60 days: Standardised meeting packs/MoMs; vendor/AMC tracker live; zero missed follow-ups.- 90 days: Founder time saved (≥10%), predictable weekly rhythm, audit-ready docs and dashboards.Work Hours- On-site at the Pune clinic; standard hours with flexibility for early/late meetings or events when needed.

  • Personal Secretary

    1 week ago

    Pune, India Infinite Resource Creators Full time

    **Immediate Hiring** **Job Profile - Personal Secretary(Taxation Consulting Company)** **(Personal Secretary who can assist company Director)** **Experience-2 to 3 years** **Skill-English Communication(Can handle some work of Digital Media and BD)** **Salary -Depends on Interview** **Job location - Baner, Pune** **Contact Us** **Infinite Resource...

  • Personal Secretary

    2 weeks ago

    Pune, India Collins Placement Services Full time

    Urgent hiring personal secretory for reputed multispeciality hospital in Pune. Qualification : Any Graduate/ Post Graduate Experience : 2+ years relevant experience with reputed IT/ MNC/ Hotel industries etc. will be preferred. **Roles and Responsibilities: - **Secretarial work for the association under the guidance of the Executive Director. - Should...

  • Personal Secretary

    1 week ago

    Pune, India krishniel industries Full time

    Personal Secretary Required Should have knowledge About the Work ,and be good at it, Freshers & Female Only **Salary**: ₹50,000.00 - ₹70,000.00 per month **Benefits**: - Cell phone reimbursement - Food allowance - Health insurance - Internet reimbursement Schedule: - Day shift Supplemental pay types: - Overtime pay - Performance bonus - Quarterly...

  • Personal Secretary

    1 week ago

    Pune, Maharashtra, India B.U. Bhandari Motors Pvt. Ltd Full time

    **Job description** We are currently looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to details. She will have previous experience working in an office environment, performing...

  • Personal Secretary

    3 days ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...

  • Personal Secretary

    3 days ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...

  • Personal Secretary

    3 days ago

    Pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...

  • Personal Secretary

    3 days ago

    pune, India ALIV - Regenerative Wellness Full time

    Job Description: EA/Personal Secretary to Founder/CEO Location: Pune, India Type: Full-time — On-siteReports to: Founder/CEORole SummaryBe the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too...

  • Personal Secretary

    6 days ago

    Koregaon Park, Pune, Maharashtra, India NJBSPM - SHANTINIKETAN PUBLIC SCHOOL - NEW PANVEL Full time

    Your primary responsibilities as a personal secretary include **coordinating meetings and appointments, managing schedules, maintaining files and records, and handling correspondence for the person you support**. - answering calls, taking messages and handling correspondence. - maintaining diaries and arranging appointments. - typing, preparing and collating...

  • Receptionists /ea/personal Secretary

    2 days ago

    Camp, Pune, Maharashtra, India CAREER CROSSROADS Full time

    **Job Title - Receptionists/EA/Secretary** **Excellent Communication in ENGLISH** **1-5 yrs of Experience** A personal secretary is a professional assistant who provides administrative and organizational support to an individual, typically a high-level executive or businessperson. Their primary role is to streamline the daily operations and tasks of their...