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Officer/Sr Officer

2 months ago

Jaipur, India SK Finance Ltd Full time

Hotel Tie-Ups:

Responsible for new corporate hotel tie ups for PAN India locations as per company presence , Timely payment of all vendors with the submission of quarterly NOC from all vendors.

• Special Corporate Rates as per matrix with contract including tariff & all terms & condition with seal & sign of both parties.

• Payment norms to be preferred as BTC

• Processing Vendor On-boarding with Supported Documents, & payment terms .


Travel Bookings:

• Ensuring timely booking of all travel request as an when received considering company travel policy and Employee eligibility with all required approvals.

• Maintain MIS - records of all travel bookings and expenses for Reporting & audit purposes.

• Feedback of all bookings from internal customers in valid format .


Vendor Management:

• Establish healthy relationship with Travel Vendors such as Hotels, Airlines, Travel Agencies & Car rental agencies.

• Negotiate competitive rates and contracts with Vendors to ensure Cost-effective travel solutions for the Company.

• Monitor Vendor performance and resolve any issues & discrepancies promptly & furnish report monthly.


Event Planning & Execution:

• Provide Support & coordination in planning & execution at all company events such as data collection, valid documents , Venue Selection, Catering, Audio-visual equipment and décor.

• Negotiation with Vendors with best industry rates for event planning & execution phase.

• Collaboration & execution between Hotels & event company for the execution.

• Collaborate within team & cross-functional teams including Brand Marketing, HR and Senior Management for Smooth Execution.

• Collect post event feedbacks to evaluate Experience & identify areas for improvement.

• Feedback of all events from internal customers in valid format .


Expense Management:

• Monitor travel expenses against the allocated budget and furnish cost savings data .

• Responsible for the Vendor Invoices processing of Payments with the time line.

• Cost optimization 20% yearly with in the given budget .