Executive Assistant

4 days ago

Kadi, India Whatjobs IN C2 Full time

Role: Executive Assistant to Director Location : 4-5 days at plant, 1-2 days at Prahladnagar Office (Staff bus provided from Prahladnagar) About the Role: We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director. The ideal candidate will act as a key coordination point between departments, ensuring smooth communication, timely execution of projects, and efficient day-to-day management of administrative, scheduling, and follow-up tasks. Key Responsibilities: 1. Coordination & Follow-up - Act as a central point of contact between the Executive Director and internal teams. - Track, follow up, and ensure timely completion of tasks and projects assigned to different departments. - Maintain an updated project tracker with timelines, dependencies, and progress status. 2. Scheduling & Meetings - Manage the Executive Director’s calendar — schedule and prioritize appointments, meetings, and calls. - Prepare meeting agendas, track minutes, and ensure follow-up on key action points. - Assist in planning and coordinating weekly and monthly review meetings. 3. Travel & Logistics Management - Coordinate and manage domestic and international travel arrangements, itineraries, and related logistics. 4. Communication & Documentation - Draft emails, presentations, and reports on behalf of the Executive Director. - Maintain confidentiality and handle sensitive information with discretion. Qualifications & Skills: - Master’s degree in General Management or Finance (preferred) - 8-10 years of experience as an Executive Assistant, Project Coordinator, or similar role — preferably in a manufacturing environment. - Strong organizational, multitasking, and prioritization skills. - Excellent communication (written & verbal) and interpersonal skills. - High proficiency in MS Office (Excel, PowerPoint, Word) and scheduling tools (Google Calendar, Outlook, etc.). - Professional demeanor with strong ownership and follow-through. - Ability to work under pressure and maintain confidentiality. Key Attributes: - Strong sense of accountability and initiative. - Excellent attention to detail and time management. - Ability to manage multiple priorities simultaneously. - Positive attitude, adaptability, and discretion.

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