Office Manager

3 weeks ago

hyderabad, India Highspot Full time

RESPONSIBILITIES

Office Management Greet guests with promptness and enthusiasm, providing a great first impression of Highspot. Ensure a high level of customer service to our employees in the day-to-day operations of the office. Develop a strategic seating plan based on growth and own the move process for employees within the office. Proactively maintain office and facilities matters, including responding to employee requests and reporting facility issues to building management. Act as the primary liaison to property management; coordinate with management regarding maintenance, janitorial and other building operations and services. Own and maintain facility cleanliness, appearance and functionality, including common areas such as lobbies, conference rooms and kitchen cleanliness. Ensure consistent and timely stocking of food and beverage in all Highspot common areas and kitchens. Serve as the primary contact for ordering food, beverage, kitchen and office supplies. Own office morale events, working with the rest of the Workplace Strategy Team to create innovative and creative ways to celebrate our employees. Collaborate closely with HR and IT for new hire onboarding. Collaborate with key stakeholders and manage strategic projects and process building in hypergrowth Procurement: Ensuring compliance with internal procurement policies and supporting Procurement to help identify local suppliers, vendors, or service providers and establish relationships with them. Helping manage the procurement process, including preparing purchase orders, tracking deliveries, and verifying invoices. Monitoring inventory levels and coordinating with relevant departments to forecast and plan for procurement needs.

QUALIFICATIONS

4+ years experience working as an office manager or executive assistant. Ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance. A relationship-builder that strives to build deep cross-organisational connections. Self-directed with a high sense of urgency and attention to detail. Customer-first attitude. Excellent organizational skills. Ability to multi-task in a challenging and fast-paced environment. Good working knowledge of Google Apps (Email, Calendar, Sheets, Docs). #LI-AA1

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