Executive Assistant
2 weeks ago
Executive Assistant | Founder's Office (Location: DLF Corporate Greens, Gurugram)
We are seeking an organised and proactive Executive Assistant to provide administrative and operational support to our executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, be able to work independently with little to no supervision, should have a problem-solving attitude and be well-organized, flexible, and enjoy the administrative challenges of supporting an executive team.
Responsibilities:
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings and events.
- Prepare meeting agendas, take meeting notes, and distribute minutes.
- Make travel arrangements, including booking flights, hotels, and rental cars.
- Conduct research and prepare reports, presentations, and correspondence as needed.
- Manage and maintain executive files, documents, and databases.
- Handle confidential and sensitive information with discretion and professionalism.
- Act as a liaison between executive team members and other staff, clients, and stakeholders.
- Handle special projects and assignments as assigned.
- Attend meetings on behalf of the Executive team in case they are busy or not available at that moment.
- Drafting and Writing Emails to be sent to clients.
- Getting the Executive team's work done through proper delegation in the company and ensuring work is completed on time.
Qualifications:
- Bachelor's degree in business administration, communications, or related field.
- 3-5 years of experience in an administrative or executive assistant role.
- Excellent organizational, time-management, and multitasking skills.
- Ability to work under pressure and handle multiple tasks and priorities.
- Strong interpersonal and communication skills, both written and verbal.
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Willingness to work flexible hours, including occasional evenings and weekends.
- Experience working with senior executives and a proven ability to establish effective working relationships.
- Good English skills are very much important for this role.
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