Office Manager
3 days ago
Office Manager & Assistant (mwd)
Global leading firm with HQ in Sweden
Location: Ottobrunn, Munich, Germany
Contract type: Fulltime 40h/w, open ended
Start: asap
Home-Office Option: Most of time onsite, home office option in reconciliation with management
Flexible working: yes
About our client
Our client is a major worldwide player in property damage control, providing solutions to prevent, control and mitigate all kinds of property damage. The company has its global HQ in Stockholm and the German office in Ottobrunn, Munich. Being active in 18 countries and with +8,000 committed employees worldwide they are the market leader in their field and continue a strong global growth path based on acquisitions and organic growth. They see themselves as the new generation of Property Damage Control specialists – determined to drive industry transformation. In Germany the company has +3.500 employees.
Your Mission
The mission of the role is:
- To ensure, that the office is managed properly in all related daily aspects (office setup, interior, hygiene, aesthetics, supplies, service providers etc..) and is always in clean, aesthetic, and representable status.
- To support CEO and COO in daily business, in particular booking external conferences in Germany, some management of appointments, meetings, receptions etc.
- To prepare various types of presentations (PPT) and speech notes based on content provided and in strict line with corporate design and PR guidelines.
- To manage daily correspondence with internal and external parties.
- To assist in HR related topics in reconciliation with the HR team in Olpe (Germany) and global HR in Stockholm.
Please note:
The role offers the potential to develop into a PMO function in the medium term.
Your Duties
- Manage the local office infrastructure in Ottobrunn in all daily aspects, e. g. reception service, workplaces, office supplies, coordination of service providers, set-up of conference rooms, etc.
- Ensure the office is always in a very professional, clean, hygiene and representable state.
- Coordinate external suppliers and service providers also in reconciliation with global purchase standards.
- Support the CEO and COO in daily business operation, e. g related to events, meetings, conferences, speeches, and business correspondence.
- Prepare and compile business presentations, worksheets, speech notes etc, for CEO and COO based on content provided and in line with corporate design and PR guidelines in German and English.
- Please note, travel management for CEO and COO is not included in the tasks, that will be taken care of centrally from Stockholm.
- Set-up video and telephone various conferences international and ensure highly professional and punctual execution.
- Support local Human-Resource related questions (German HR law) in close reconciliation with the HR department in Olpe (Germany) and global HR in Stockholm.
- Generate reports, analysis documents etc. based on provided information for C-Level.
- Report directly to the Executive Assistant & Office Manager in global HQ in Stockholm.
Your Profile
- Vocational training and/or studies (Bachelor/Master/Diploma) preferably in the commercial field.
- Minimum 4-5 years of dedicated experience in similar role as Office Manager, Executive Assistant etc. in an international environment.
- Experience in working closely with C-Level and supporting the executives in daily operation.
- Strong skills in Microsoft Office tools as Outlook, Word, Excel and PowerPoint.
- Sound experience in preparing PowerPoint presentation slides based on corporate design guidelines in German or English.
- Strong language and communication Skills in German (Mother Tongue) and English (C1) required, any other language a plus.
- You are located in Munich or greater Munich area.
- You are ready to come to the Munich office every day – while home-office is possible from time to time.
- You are a dynamic, positive thinking person and you love to “get things done”.
- You stand out with your high level of energy, drive and fast reaction times.
- You like to take initiative and actions rather than waiting for instruction.
- You are a passionate communicator and your always keep a clear view on priorities no matter how many balls in the air.
- You approach tasks in a structured and organized way, you quickly adapt to priorities and always know what’s next.
- Your stand for utmost integrity, reliability and you keep strict confidentiality at all time.
- You are a team-player by heart.
Your Benefits
- Become member of THE market leading global company in this field
- Be part of an extraordinary success and growth story
- Enjoy a highly modern and WOAW factor office
- International environment
- Modern and highly innovative
- Leadership culture that put the employee and employee development in the centre of everything
- Very good salary and benefit scheme
- Home office option in reconiliation with management
- Flexible working
_______________________________________________________________
About us
Welcome to artevie - we are experts in digital recruiting.
Talents and companies grow through us.
We match digital talents with the best brands globally and support their careers sustainably. We combine modern technologies and fully digital processes with traditional business ethics and core values: Integrity, honesty, reliability, personal responsibility and trust build the fundament of our success.
We treat your personal data with utmost professionalism and in accordance to GDPR requirements.
Requirements
office management, office assistant, Büro Management, Windows, office 365, sekretariat, Rezeption
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