Co-ordinator

3 weeks ago

Kollam, India The Animal-i Full time

About the Role

We are seeking a proactive and well-organized Coordinator / Admin Executive to support day-to-day operations, administration, and project coordination. This role is central to ensuring smooth communication between management, production, purchase, accounts, and site teams, while also handling documentation, client follow-ups, and office administration.

Key Responsibilities

  • Act as the first point of contact for internal teams, clients, and vendors.
  • Coordinate between sales, design, production, and site teams to ensure timely project execution.
  • Maintain and update company records, files, and documentation (contracts, purchase orders, invoices, HR files).
  • Handle client communication for quotations, follow-ups, and basic correspondence.
  • Support purchase activities by tracking orders, deliveries, and vendor communications.
  • Assist in HR coordination – attendance, leave records, new joiner documentation, and basic payroll support.
  • Schedule meetings, prepare minutes, and follow up on action points.
  • Maintain office supplies, ensure smooth functioning of office equipment, and oversee housekeeping requirements.
  • Prepare reports, presentations, and MIS as required by management.
  • Ensure compliance with company policies, and assist in audits/document checks.

Qualifications & Skills

  • Graduate in Business Administration / Commerce / Management (preferred).
  • 2–4 years of experience in administration / coordination / operations, preferably in construction, fabrication, or project-based industries.
  • Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of Zoho/ERP/CRM is an advantage.
  • Excellent communication skills in English and Malayalam (Hindi is a plus).
  • Strong organizational skills with the ability to handle multiple tasks and priorities.
  • Attention to detail, problem-solving ability, and a proactive approach.

Job Type: Full-time

Pay: ₹12, ₹20,000.00 per month

Benefits:

  • Paid sick time
  • Paid time off

Ability to commute/relocate:

  • Kollam, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Required)

Experience:

  • Operations management: 2 years (Required)

Work Location: In person

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