HR Admin Executive

4 weeks ago

Ahmedabad, India Biometa Polypack Full time
Job Description – HR & Admin Executive
Position: HR & Admin Executive
Location: Ahmedabad, Gujarat
Reporting To: CEO/ Managing Director
Employment Type: Full-Time
Role Overview
We are looking for a dynamic and proactive HR & Admin Executive to manage the complete spectrum of Human Resources and Administrative functions, including factory HR & administration. The role also involves providing direct assistance to the Owner in daily work such as scheduling, meeting arrangements, and operational coordination.
Key Responsibilities
Human Resources
* Manage the end-to-end recruitment lifecycle: sourcing, screening, interviewing, offer negotiation, onboarding, and induction.
* Develop and implement recruitment strategies, employee referral programs, and campus hiring initiatives.
* Maintain accurate employee records, HR documentation, and ensure compliance with statutory requirements and labor laws.
* Handle attendance, leave management, and payroll coordination.
* Drive employee engagement activities, training programs, and performance management processes (reviews and appraisals).
* Develop and implement HR policies and serve as the first point of contact for grievance handling.
* Prepare and analyze HR reports and dashboards (e.g., Time-to-Hire, Attrition, Offer Acceptance Rate, Cost-per-Hire).
Factory HR & Compliance
* Oversee workforce management for factory staff, including contract labor and direct employees.
* Ensure compliance with Factories Act, labor laws, ESI, PF, and other statutory requirements.
* Coordinate with government authorities, labor inspectors, and ensure timely statutory filings.
* Maintain shift schedules, attendance registers, muster rolls, and other statutory records.
* Manage safety, health, and welfare initiatives in alignment with factory requirements.
* Liaise with contractors/vendors to ensure compliance with legal and safety obligations.
Administration
* Manage day-to-day office and factory administration, vendor management, and procurement of office/factory supplies.
* Oversee infrastructure, housekeeping, canteen, security, and transport facilities at the factory and office.
* Manage correspondence, documentation, and record-keeping for smooth business operations.
* Handle travel bookings, logistics, and meeting/event arrangements.
Executive Assistance to CEO
* Assist in daily planning, scheduling, and calendar management for the Owner.
* Organize and follow up on meetings, appointments, and business communications.
* Prepare reports, presentations, and maintain confidentiality of sensitive information.
* Act as a liaison between the Owner, employees, factory staff, and external stakeholders.
Key Skills & Competencies
* Strong knowledge of HR processes, labor laws, and factory compliance.
* Excellent communication, interpersonal, and organizational skills.
* Proficiency in MS Office and HR software/ATS systems.
* Ability to handle factory workforce and contract labor with fairness and efficiency.
* Strong problem-solving and multitasking abilities with attention to detail.
Qualifications & Experience
* Bachelor’s degree in HR, Business Administration, or related field (MBA preferred).
* 3–6 years of experience in HR & Admin roles, with exposure to factory HR & compliance.
* Hands-on experience with labor laws, statutory compliance, and factory workforce management is essential.
* Prior experience in manufacturing/industrial setup will be an added advantage.

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