Executive Assistant to Managing Director

5 days ago

tamil nadu, India Aurolab Full time
Company Description
Aurolab, based in southern India, is an integral part of the Aravind Eye Care System. We manufacture a wide range of high-quality ophthalmic consumables such as Intraocular Lenses, Surgical sutures, Pharmaceutical products, Surgical blades, and Equipment. Though its primary focus is on the ophthalmic segment, we are diversifying into related healthcare areas where its existing capabilities can be leveraged, such as cardiovascular sutures, microsurgical hand sutures, antiseptics, disinfectant solutions, spectacle cleaners, etc.
Our growth and product development criteria are driven by societal needs for high-quality products at affordable prices. All our products are manufactured on efficient production lines with strict quality assurance measures that comply with US FDA, EU GMP, and WHO GMP norms.
Aurolab products are exported to 130 countries worldwide, with focus markets like India, Africa, Latin America, Central America, and Southeast Asia. On the strength of its product quality and as a strategic means to cross-subsidize products in needy markets, Aurolab envisages entering European and other developed markets.
Role Description
The Executive Assistant (EA) is critical in effectively helping the Managing Director by organizing and prioritizing his schedule. The EA will keep minutes of important meetings, keep track of deliverables, and surface follow-up points for the MD with additional data, insightful reports, and analysis.
Roles & Responsibilities:
· The EA will also respond to routine emails on the MD’s behalf and assist in other routine operations to free up time for the MD for strategic work. The EA must be a multitasker, diligent, critical thinker, committed to the outcomes, and willing to stretch beyond the JD and official work hours.
· Create, prioritize, and modify documents, making the office more efficient, using Excel, spreadsheets, and Datasheets. Create reports and prepare requisite materials.
· Maintain strict confidentiality with sensitive information, financial documents, records, and personal matters.
· Prepare relevant documentation and assemble collateral material and high-level communications for the Managing Director to review and present.
· Track and document all correspondence, events, projects, and pricing updates within strict timelines.
· Create requisite dashboards and flash them every week.
· Track and document all correspondence, events, projects, and pricing updates within strict timelines.
· Create requisite dashboards and flash them every week.
· Highlight and track critical parameters or deviations in normal business functioning - across functions.
· Collaborate closely with the staff to complete various Organization projects and conferences.
Partner with functional heads in deriving strategy formulations and project management, outlining progress on ongoing projects.
Participate in board meetings and coordinate agendas and outcomes as specific, actionable items such as meeting Minutes. Follow up with respective functions/departments and drive to closure.
Provide regular feedback on the business's performance and its achievement of the agreed-upon AOP (Annual Operating Plan) and other plans.
Provide the executive summary to MD for critical literatures, project reports and Industry journals.
Qualifications
MBA degree in Business Administration, Management, or a related field
Experience:
2- 5 years of experience as Executive Secretary to Chairman/ CEO/ Managing Director/ Vice President.
Should have experience in Short-hand Skill
Good Tamil and English language skills are required. Knowledge of other languages and international customs is an asset.
Competencies
● Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board members, and external partners.
● Should have strong analytical skills and critical thinking capabilities. Should look for opportunities and propose solutions.
● Expert-level written and verbal communication skills are required.
● Should have emotional maturity

  • Executive Assistant

    2 weeks ago

    Chennai, Tamil Nadu, India LGT GROUP Full time

    We are currently seeking a highly capable and dynamic individual to join our team as a Personal Secretary to the Managing Director. This role requires exceptional multi-tasking skills and the ability to thrive in a fast-paced environment. Key Responsibilities: Act as the primary point of contact between the Managing Director and internal/external...

  • Executive Assistant

    2 months ago

    Chetput, Chennai, Tamil Nadu, India Dr. Mehta Multispecialty Hospital India Pvt Ltd Full time

    **Required Experience: 4+ Years** **Duties & Responsibilities**: **Calendar Management**: - Schedule appointments, meetings, and events for the executive, and ensure their calendar is organized and up-to-date. **Communication**: - Communication with various stakeholders across the Hospital regarding the tasks entrusted by the Director. - Ensure contacts...

  • Executive Assistant

    2 days ago

    Chetput, Chennai, Tamil Nadu, India Dr. Mehta Multispecialty Hospital India Pvt Ltd Full time

    **Required Experience: 4+ Years** **Duties & Responsibilities**: **Calendar Management**: - Schedule appointments, meetings, and events for the executive, and ensure their calendar is organized and up-to-date. **Communication**: - Communication with various stakeholders across the Hospital regarding the tasks entrusted by the Director. - Ensure contacts...

  • Executive Assistant

    3 weeks ago

    tamil nadu, India TPI Composites, Inc. Full time

    Job title: Executive Assistant (Female)Work Location: Site- Vallam, ChennaiDepartment: Plant ManagementReports to: Managing DirectorSummary of the Job - The purpose of the Position:Performing Smooth and efficient Assistance with experience enhancing executive productivity and improving business operations. Manage multiple schedules and maintain communication...

  • Executive Design Director

    1 day ago

    tamil nadu, India TCS Interactive Full time

    Executive Design DirectorThe RoleAs an Executive Design Director, you are responsible for all the projects that are running through the studio in your specialist design vertical.You are the person everyone looks to from all angles of the agency. Ensuring everyone is doing their relevant part, particularly from a Client, Craft & Culture perspective.You will...

  • Executive Assistant to CEO

    3 weeks ago

    Chennai, Tamil Nadu, India VAS India Consulting Full time

    Greetings from VAS India Consulting!! We are hiring for Executive Assistant for Retail Industry Location : Chennai Experience : 5 - 10 years Salary : upto 7.2 lakhs per annum Job description Role We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a female executive with over 5 years of...

  • Executive Assistant to CEO

    2 months ago

    Ramapuram, Chennai, Tamil Nadu, India ARS Hydrojet Services Full time

    **Job Description: Executive Assistant to Managing Director** **Required Skills**: - Computer Skills (Word, Advanced Excel, Google Workspace, Google Forms & Google Sheets) - Excellent communication skills - Excellent presentation skills - Right Comprehension of things around in workplace - Pleasing personality - Organized person in planning and execution...

  • Executive Assistant to CEO

    2 days ago

    Ramapuram, Chennai, Tamil Nadu, India ARS Hydrojet Services Full time

    **Job Description: Executive Assistant to Managing Director** **Required Skills**: - Computer Skills (Word, Advanced Excel, Google Workspace, Google Forms & Google Sheets) - Excellent communication skills - Excellent presentation skills - Right Comprehension of things around in workplace - Pleasing personality - Organized person in planning and execution...

  • Director of Leasing

    4 days ago

    tamil nadu, India All Warehouses Full time

    Company DescriptionAll Warehouses is a leading Industrial Real Estate company based in Chennai, operating on a PAN India basis. We offer a wide range of industrial properties such as warehouses, godowns, factories, storage spaces, and cold storage facilities for rent, sale, lease, etc. With 1500+ sheds across India, we specialize in providing tailored...

  • Personal Assistant

    2 months ago

    Coimbatore, Tamil Nadu, India Analog and Digital Labs India Pvt Full time

    **Job Title: Personal Assistant (Female)** **Responsibilities**: - Manage the director's wife's schedule, including appointments, meetings, and personal commitments. - Coordinate travel arrangements, including flight bookings, accommodation, and itinerary planning. - Act as a point of contact for both professional and personal matters, handling...

  • Personal Assistant

    17 hours ago

    Coimbatore, Tamil Nadu, India Analog and Digital Labs India Pvt Full time

    **Job Title: Personal Assistant (Female)** **Responsibilities**: - Manage the director's wife's schedule, including appointments, meetings, and personal commitments. - Coordinate travel arrangements, including flight bookings, accommodation, and itinerary planning. - Act as a point of contact for both professional and personal matters, handling...

  • Executive Assistant

    2 weeks ago

    T Nagar, Chennai, Tamil Nadu, India Viveks Private limited: Full time

    Position Summary: The Executive Assistant to the Joint Managing Director (JMD) provides high-level administrative support, ensuring efficient operation and aiding in executing strategic objectives. This role requires a proactive individual with exceptional organizational, communication, and interpersonal skills to effectively manage the JMD’s office and...

  • Executive Assistant

    3 weeks ago

    Thudiyalur, Coimbatore, Tamil Nadu, India VMax Healthcare Pvt. Ltd. Full time

    **Job description** **ROLE**: Executive Assistant. **Department**: Director’s Office VMax is a service based startup revolutionizing the Digital Health & Wellness market by transforming people's lives through Weight management services and Healthcare of Lifestyle-related health Conditions. We have proudly served and transformed the lives of 7000+...

  • 02 Executive Assistant

    3 weeks ago

    Poonamallee, Chennai, Tamil Nadu, India ADDURCO Full time

    Executive Assistant to Managing Director Aassist the MD for the variours activitie, handle day-to-day activities, interfacing with JMD, CEO and other Process Owners.To handle financial and accounting matters for the MD with confidentiality To prepare and send business and private correspondence High Proficiency in MS Office Suite Should have strong...

  • Executive Assistant

    23 hours ago

    tamil nadu, India Auditics Private Limited Full time

    Company DescriptionAuditics Private Limited is a leading provider of Audit and Outsourcing services, delivering business insights for informed decision making. Located in Chennai, we strive to provide world-class services to our clients.Role DescriptionThis is a full-time on-site role as an Executive Assistant at Auditics Private Limited in Chennai. As an...

  • Engineering Director/Technical Director/Technical Manager

    3 weeks ago

    Kerala/Tamil Nadu/Coimbatore, India QBrainX Full time

    Title : Director - Engineering / Technical Director / Technical managerExp level : 15 to 18 yearsJob location : Coimbatore (Work from Office)As an engineering director or technical director, you play a pivotal role in leading and guiding the technical aspects of a company's projects and initiatives. Your job description typically includes a combination...

  • Engineering Director/Technical Director/Technical Manager

    1 month ago

    Kerala/Tamil Nadu/Coimbatore, India QBrainX Full time

    Title : Director - Engineering / Technical Director / Technical managerExp level : 15 to 18 yearsJob location : Coimbatore (Work from Office)As an engineering director or technical director, you play a pivotal role in leading and guiding the technical aspects of a company's projects and initiatives. Your job description typically includes a combination...

  • Engineering Director/Technical Director/Technical Manager

    4 weeks ago

    Kerala/Tamil Nadu/Coimbatore, IN QBrainX Full time

    Title : Director - Engineering / Technical Director / Technical managerExp level : 15 to 18 yearsJob location : Coimbatore (Work from Office)As an engineering director or technical director, you play a pivotal role in leading and guiding the technical aspects of a company's projects and initiatives. Your job description typically includes a combination...

  • Engineering Director/Technical Director/Technical Manager

    3 weeks ago

    Kerala/Tamil Nadu/Coimbatore, IN QBrainX Full time

    Title : Director - Engineering / Technical Director / Technical managerExp level : 15 to 18 yearsJob location : Coimbatore (Work from Office)As an engineering director or technical director, you play a pivotal role in leading and guiding the technical aspects of a company's projects and initiatives. Your job description typically includes a combination...

  • Personal Assistant

    2 weeks ago

    Chennai G.P.O, Chennai, Tamil Nadu, India Level Up Full time

    LEVEL UP STC is looking for a personal assistant to the MD for our client. Experience - 5 to 10 Years Salary Range - 10 LPA Communication Expectation - 4/5 Role Responsibility 1. Manage and maintain the Directors schedule, including arranging meetings, appointments,and travel plans. 2. Act as the primary point of contact between the Directors and...