Junior Procurement Executive

4 days ago

Kochi, India IROV Technologies Private Limited Full time

Job Summary Support the end-to-end procurement lifecycle for domestic and import purchases—vendor research, RFQs, techno-commercial evaluation, negotiations, PO creation, and expediting—ensuring on-time, cost-effective, and compliant sourcing for EyeROV’s projects.   Key Responsibilities Sourcing & Market Research:  Identify and qualify local and overseas vendors; build and maintain a vendor database for critical categories. RFQs & Evaluation:  Issue RFQs, prepare comparative statements (price, lead time, T&C, warranty), and recommend L1/TCO options aligned to scope. Negotiations & Order Placement:  Negotiate pricing, payment/Incoterms, and warranty; draft/issue Purchase Orders with correct specs, HS codes (where applicable), and delivery milestones. Order Expediting:  Track PO status end-to-end; follow up on production, dispatch, and delivery schedules; proactively resolve delays. EXIM & Logistics Coordination:  Liaise with forwarders/CHAs for imports; coordinate shipping docs (Invoice, Packing List, COO, AWB/BL), duty estimation, and customs clearance. Supplier Management:  Support onboarding (KYC, T&C, NDAs as applicable); assist in ISO/annual performance reviews and maintain rate contracts. Issue Resolution:  Drive closure on quality/service/invoice discrepancies with vendors and internal teams. Stakeholder Collaboration:  Coordinate with R&D, Production, and Finance to clarify requirements, approve deviations, and ensure timely GR/Invoice processing by respective teams. Compliance & Documentation:  Maintain audit-ready procurement files (RFQs, quotes, evaluations, approvals, POs, correspondences) and adhere to EyeROV procurement policies and ethics. Reporting & Analytics:  Update the procurement tracker; publish weekly PO/expediting reports; maintain a basic cost-savings/avoidance log. Qualification & Skills Education:  Bachelor’s in Commerce/Logistics/Supply Chain; Engineering in Electronics/ Mechanical/ Mechatronics/ Electrical) is a plus. Experience:  0–3 years (internships/projects in procurement/supply chain count). Skills: Vendor sourcing, basic negotiation, and techno-commercial comparison Working knowledge of supply chain and EXIM basics (Incoterms, CHA coordination) Proficiency in Excel/Google Sheets and document management Analytical mindset; attention to detail; ability to work in a fast-paced environment Clear, professional communication with vendors and internal stakeholders Nice to Have:   Exposure to electronics/mechatronics or marine/subsea categories; familiarity with ISO vendor evaluations and cost/TCO analysis. Experience in a fast-paced or high-growth company.

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