Contract Labour Associate

Position Title: Contract Labour Associate (Off-roll)
Location: Dadra
Reporting to: HR Manager
Employment Type: Full-time (Off-roll, through a third-party contractor)

Position summaryThe Contract Labour Associate is responsible for the end-to-end management of contract labour for the manufacturing plant, ensuring strict adherence to all statutory and internal company policies. The associate will be the primary point of contact for external contractors and will oversee all related activities, including payroll, timekeeping, recruitment, and compliance.

Key responsibilities

Payroll management

• Verify, calculate, and process the monthly payroll for all off-roll contract workers in coordination with the third-party vendor and the finance department.
• Ensure accurate and timely payment of wages, including overtime, bonuses, and special allowances, as per the agreed-upon rates.
• Reconcile payroll data and resolve any discrepancies or issues related to payments promptly.
• Assist in preparing and distributing payslips to all contract workers.

Time office management

• Manage the daily attendance system for all contract workers, including bio metric records, and ensure all data is accurately captured.
• Monitor and track working hours, shifts, leave applications, and overtime, maintaining up-to-date records.
• Prepare and generate daily, weekly, and monthly attendance reports for management.
• Serve as the point of contact for contract workers regarding attendance and payroll-related queries.

Recruitment and manpower planning

• Collaborate with production and operations managers to determine the manpower requirements for different departments and production schedules.
• Coordinate with approved staffing agencies for the sourcing and hiring of contract workers as needed.
• Manage the documentation and onboarding process for new contract workers, ensuring all paperwork is completed accurately.
• Facilitate a smooth off-boarding process for contract workers upon contract completion or termination.

Legal and statutory compliances

• Ensure 100% compliance with all labor laws, including the Contract Labour (Regulation and Abolition) Act, 1970.
• Conduct regular audits to verify that contractors are fulfilling their statutory obligations, such as timely and accurate submission of PF (Provident Fund) and ESI (Employee State Insurance) contributions.
• Maintain all necessary statutory registers, records, and documentation, and prepare for any internal or external inspections.
• Liaise with government authorities and labor consultants as required to ensure legal adherence.
• Ensure all necessary licenses and registrations for both the establishment and the contractor are valid and up to date.

Contractor and vendor management

• Maintain a strong working relationship with all third-party staffing agencies and vendors.
• Conduct due diligence on potential contractors before engagement to ensure their compliance history is clean.
• Regularly review contractors' performance against the terms of their service level agreements.
• Ensure contractors comply with all safety and housekeeping policies of the manufacturing plant.

Required skills and qualifications

• A bachelor's degree in Human Resources, Commerce, or a related field.
• 5 years of experience in managing contract labor, with a strong preference for experience in the manufacturing sector.
• Proficiency in MS Excel and experience with timekeeping and payroll software.
• Strong attention to detail and accuracy, with excellent organizational and time management skills.
• Effective communication and interpersonal skills, with the ability to handle confidential information with discretion.
• Proactive problem-solving abilities and a willingness to learn and adapt to changing regulations.