Executive Assistant to Managing Director

2 weeks ago

Surat, India FIRST IN LAST OUT HUMAN RESOURCES PRIVATE LIMITED Full time

Position: Executive Assistant to Managing Director
Location: Ring Road(Surat)
Employment Type: Full-time

Role Overview

We are seeking a highly professional and detail-oriented male Executive Assistant to provide comprehensive support to the Managing Director. The role requires excellent command over the English language, strong organizational capabilities, and the ability to leverage basic AI tools (e.g., ChatGPT) and social media platforms to enhance efficiency and communication. The candidate will serve as a key point of coordination, ensuring that the Managing Director's office operates seamlessly and efficiently.

Reporting Structure

  • Reports to: Managing Director
  • Supervises: Not applicable (individual contributor role)
  • Works closely with: Senior Management Team, Department Heads, and external stakeholders

Key Responsibilities

  • Manage and maintain the Managing Director's calendar, appointments, and travel arrangements.
  • Draft, review, and edit correspondence, documents, and presentations with accuracy and professionalism.
  • Conduct research, prepare briefing notes, and provide background materials in support of decision-making.
  • Act as the liaison between the Managing Director and internal/external stakeholders, ensuring timely communication and follow-ups.
  • Utilize AI tools to assist in drafting communication, reports, and documentation.
  • Provide basic support for professional use of social media tools (e.g., LinkedIn).
  • Handle sensitive and confidential information with the utmost discretion.
  • Monitor and track key priorities, projects, and deadlines for the Managing Director.
  • Undertake special assignments and administrative tasks as required.

Qualifications & Requirements

  • Male candidate only.
  • Bachelor's degree in Business Administration, Management, or a related field.
  • 3–6 years of prior experience as an Executive Assistant, Personal Assistant, or in a similar role.
  • Excellent proficiency in spoken and written English.
  • Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Working knowledge of AI productivity tools (ChatGPT or similar).
  • Familiarity with professional social media platforms.
  • Exceptional organizational, multitasking, and time management skills.
  • Strong interpersonal skills with the ability to engage effectively at all levels.
  • Demonstrated discretion, integrity, and professionalism in handling confidential matters.

Key Competencies

  • High level of professionalism and business etiquette.
  • Strong analytical and problem-solving skills.
  • Ability to work independently and manage competing priorities.
  • Attention to detail with a proactive and results-oriented approach.

Compensation & Benefits

  • Competitive remuneration package commensurate with experience.
  • Opportunity to work closely with top leadership.
  • Exposure to strategic projects and decision-making processes.
  • Professional growth in a dynamic corporate environment.

Job Type: Full-time

Pay: ₹35, ₹50,000.00 per month

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