Documentation Lead

Summary of the Role:

Documentation Lead & Controller reports to Global Operations Support Lead. This position is crucial for the global documentation cell of Lubrizol corporation located at GCC Pune. This is a combined role for documentation lead as well as controller. Mainly working independently to manage basic requirements & at the same time formulating plan, strategy & way forward related to all the documentation at GCC. This documentation serves 60+ LZ facilities on AutoCAD drawings, PRD validation & related documentation & GES. The position is accountable for ensuring the documents are systematically managed, labelled, and stored – allowing for easy retrieval, version control, and maintenance of accurate records. This position will collaborate with diverse teams to ensure adherence to proper documentation protocols. Additionally, address any inquiries associated with the document management system.

Internal contacts:

Communication: Projects, Operations (Production, Maintenance, SHES), IT, Leadership team. Corporate: Lubrizol facilities contacts, Global Engineering team

External contacts:

With document management system vendors

Responsibilities :

Support implementation of document management policies and procedures at GCC -Pune for all the Lubrizol facilities. Own and maintain the entire documentation system ensuring complete adherence to the policies and procedures. Ensure document control procedures and workflow, Document repositories and database, including user access and permissions. Receive the approved document, include in database & meticulously track the revisions, records and absolute document. Ensure documents are properly classified, organized and stored in databases for an easy & quick revival to the user. Provide guidance and support to users, resolving their queries quickly. Collaborate within the documentation team understand their needs on document management. Coordinate with the IT department for system upgrades and enhancements. Conduct internal and external audits as required. Stay updated with industry trends and advancements in document management technology.

Requirements (education, experience, competencies, and specific job requirements):

Bachelor’s degree in engineering (Preferably in Mechanical) 7+ years of experience in handling documentation or related work Experience in implementing and managing electronic document management systems, including system administration, configuration, and maintenance. Strong understanding of document lifecycle management, document workflows, and best practices for organizing and categorizing documents.

Education / Certification:

Bachelor’s degree in engineering or related field Experience in chemical processing is preferred. Relevant certification in document management system.

Experience and Skills:

Bachelor's degree in a relevant field (e.g., Mechanical Engineering, Information Management). ~5+ years of proven experience in working with Autodesk Vault or equivalent documentation control system. Strong knowledge of document control procedures, best practices, standards. Familiarity with document management systems and software- Virtual systems. Excellent organizational and time management skills. Diligence and accuracy. Strong communication and interpersonal skills to effectively collaborate with the team. Ability to work independently and collaboratively in a team environment. Analytical thinking and problem-solving abilities.

Competencies for the Role:

Communicate effectively:
Delivers clear, concise, accurate, effective, messages; actively listens to others and freely shares relevant information. Execution:
Continually identifies specific and effective opportunities to improve category management Collaborates (locally and globally)
Build and maintains productive working relationships across the Lubrizol Planning & Execution, Planning, executing, and improving work processes to ensure the achievement of business goals. Delivery Results:
Demonstrates a sense of urgency and a strong commitment to achieving goals; creates effective plans that ensure deadlines and budgets are met.

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