[3 Days Left] Executive Assistant

4 weeks ago


Delhi, India Dreamwave AI Full time
Company Description

Dreamwave AI is an AI research lab focused on augmenting human creativity with next-gen creative tools powered by AI.

Role Description

This is a full-time remote role for an Executive Assistant. The Executive Assistant will be responsible for providing executive support and performing administrative tasks. The day-to-day tasks may include managing calendars, scheduling meetings, preparing expense reports, coordinating travel arrangements, and handling communication on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and adept at managing multiple priorities in a fast-paced environment.

Key Responsibilities:

- Act as the primary point of contact for internal and external stakeholders, including executives, partners, and clients.- Manage complex calendars, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources.- Arrange travel arrangements, accommodations, and itineraries for executives and visiting guests.- Prepare and edit correspondence, presentations, and other documents with a high degree of accuracy and attention to detail.- Assist in organizing company events, conferences, and team-building activities.- Handle confidential information with discretion and maintain a high level of professionalism in all interactions.- Conduct research, compile data, and assist in the preparation of reports and presentations as needed.- Anticipate the needs of executives and proactively address administrative requirements to streamline workflow and enhance productivity.- Collaborate with cross-functional teams to support special projects and initiatives as assigned.

Qualifications:

- Bachelor's degree or equivalent experience in business administration, or related field.- Proven experience as an executive assistant or similar role, preferably in a fast-paced technology or research environment.- Exceptional organizational skills and the ability to prioritize tasks efficiently.- Strong written and verbal communication skills, with a keen eye for detail.- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other productivity tools.- Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.- Flexibility to adapt to changing priorities and willingness to take on new challenges.- Experience in project management or event coordination is a plus.- Passion for technology, creativity, and the potential of AI to transform industries is highly desirable.

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