Chief Administrative Officer

3 weeks ago

Mohali, India Gian Jyoti Global School, Phase-2, Mohali Full time

Job Description

Position: Chief Administrative Officer
Location: Mohali, Punjab (In-person job)

Salary: Above 50,000 per month (provided job requirements are met)

Reporting: Principal

About Us

Gian Jyoti Global School, established in 1974, is a premier CBSE-affiliated institution with a proud legacy of over 52 years in delivering quality education. We are seeking an Administrative Officer who will be responsible for overseeing and coordinating all Non-Academic operational domains of the school.

Role Overview

This position plays a pivotal role in ensuring smooth day-to-day functioning and maintaining high standards of facilities and services.

Key Responsibilities

1. General Administration & Coordination

  • Supervise and coordinate the functioning of all non-academic departments.
  • Act as the primary point of contact between the Principal and operational staff.
  • Ensure timely reporting, compliance, and smooth implementation of policies across departments.

2. Departmental Oversight

  • Accounts: Monitor fee collection, vendor payments, budgeting, and compliance in coordination with the Finance Team.
  • Estate Management: Ensure proper upkeep, maintenance, and safety of school infrastructure and assets.
  • Transport Management: Oversee safe and efficient transport services, including fleet maintenance and route planning.
  • Horticulture: Supervise landscaping and upkeep of green areas to ensure a healthy and aesthetic campus environment.
  • Drinking Water Arrangements: Ensure availability of clean, safe drinking water at all times.
  • Hygiene & Housekeeping: Maintain cleanliness, sanitation, and waste management across the campus.
  • Parents Interaction: Support non-academic parent queries and coordinate feedback mechanisms.
  • ERP Management: Monitor and ensure efficient usage of school ERP systems for smooth operations.
  • Hospitality: Oversee arrangements for school events, meetings, and visitor hospitality.
  • Security: Ensure robust security measures, including staff deployment, safety protocols, and compliance with safety norms.
  • Infirmary: Supervise health and medical facilities for students and staff; coordinate with medical staff for emergencies.
  • Procurement: Manage vendor relations, purchasing processes, and timely availability of supplies within budget guidelines.
  • Support Services: Coordinate additional support functions as required for the smooth running of the school.

3. Compliance & Reporting

  • Ensure adherence to all statutory, legal, and safety regulations applicable to school operations.
  • Maintain effective record-keeping for audits, inspections, and internal reviews.
  • Lead, motivate, and supervise non-academic staff across departments
  • Conduct regular training and performance reviews for operational teams.

.

Qualification & Skills

  • Graduate/Postgraduate in Business Administration, Management, or a related field.
  • Minimum 7–10 years of experience in administration/operations, preferably in an educational institution or service sector.

Interested candidates can share their resumes along with a cover letter at

Job Type: Full-time

Pay: From ₹50,000.00 per month

Work Location: In person

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