Facilities Manager
17 hours ago
The Facility Manager is responsible for managing building maintenance, security, and services to ensure a safe, clean, and well-maintained environment for employees and visitors. This role may include handling various tasks related to safety, environmental standards, operational efficiency, and cost-effectiveness.
Key Responsibilities:
- Maintenance & Operations
- Oversee maintenance of facilities, including HVAC, plumbing, electrical, and structural repairs.
- Ensure all building systems are functioning efficiently.
- Implement preventive maintenance programs to minimize downtime.
- Health & Safety
- Ensure the facility complies with health, safety, and environmental regulations.
- Conduct regular safety inspections and emergency drills.
- Develop and maintain health and safety policies, coordinating with staff to ensure compliance.
- Space Management
- Manage office space, seating arrangements, and layouts.
- Plan for future expansion and space optimization to accommodate business needs.
- Vendor & Contractor Management
- Coordinate with vendors and contractors for building maintenance, janitorial services, and security.
- Negotiate and manage contracts, ensuring cost-effective services without compromising quality.
- Monitor contractor performance and maintain a good working relationship.
- Budget Management
- Prepare and manage the facility’s budget, optimizing operational costs.
- Track expenses and identify areas for cost savings.
- Prepare budget forecasts for future facility requirements.
- Security & Emergency Management
- Implement security protocols and oversee building access.
- Develop and manage emergency plans, ensuring readiness for events such as fires, natural disasters, or security breaches.
- Sustainability & Energy Management
- Promote energy-saving initiatives to reduce the building’s environmental impact.
- Monitor energy usage, implement eco-friendly practices, and manage waste disposal.
Skills and Qualifications:
- Educational Background: Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
- Experience: 3-5 years in facility management or a related area.
- Technical Skills: Knowledge of building systems, HVAC, and maintenance protocols.
- Management Skills: Strong organizational, budgeting, and vendor management skills.
- Interpersonal Skills: Ability to communicate effectively with internal and external stakeholders.
- Problem-Solving: Analytical mindset for resolving maintenance and operational challenges.
Additional Competencies:
- Proficiency in facility management software.
- Understanding of legal regulations related to health and safety.
- Strong multitasking abilities and attention to detail.
KPIs for Performance Measurement:
- Facility Downtime: Percentage reduction in downtime due to proactive maintenance.
- Cost Management: Budget adherence and cost savings achieved.
- Employee Satisfaction: Survey scores on facility satisfaction.
- Energy Efficiency: Reduction in energy usage over time.
- Compliance Rate: Adherence to safety and regulatory standards.
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