Facilities Manager

1 month ago

Mumbai, India Clear secured services Full time

The Facility Manager is responsible for managing building maintenance, security, and services to ensure a safe, clean, and well-maintained environment for employees and visitors. This role may include handling various tasks related to safety, environmental standards, operational efficiency, and cost-effectiveness.

Key Responsibilities:

  1. Maintenance & Operations
  • Oversee maintenance of facilities, including HVAC, plumbing, electrical, and structural repairs.
  • Ensure all building systems are functioning efficiently.
  • Implement preventive maintenance programs to minimize downtime.
  1. Health & Safety
  • Ensure the facility complies with health, safety, and environmental regulations.
  • Conduct regular safety inspections and emergency drills.
  • Develop and maintain health and safety policies, coordinating with staff to ensure compliance.
  1. Space Management
  • Manage office space, seating arrangements, and layouts.
  • Plan for future expansion and space optimization to accommodate business needs.
  1. Vendor & Contractor Management
  • Coordinate with vendors and contractors for building maintenance, janitorial services, and security.
  • Negotiate and manage contracts, ensuring cost-effective services without compromising quality.
  • Monitor contractor performance and maintain a good working relationship.
  1. Budget Management
  • Prepare and manage the facility’s budget, optimizing operational costs.
  • Track expenses and identify areas for cost savings.
  • Prepare budget forecasts for future facility requirements.
  1. Security & Emergency Management
  • Implement security protocols and oversee building access.
  • Develop and manage emergency plans, ensuring readiness for events such as fires, natural disasters, or security breaches.
  1. Sustainability & Energy Management
  • Promote energy-saving initiatives to reduce the building’s environmental impact.
  • Monitor energy usage, implement eco-friendly practices, and manage waste disposal.

Skills and Qualifications:

  • Educational Background: Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
  • Experience: 3-5 years in facility management or a related area.
  • Technical Skills: Knowledge of building systems, HVAC, and maintenance protocols.
  • Management Skills: Strong organizational, budgeting, and vendor management skills.
  • Interpersonal Skills: Ability to communicate effectively with internal and external stakeholders.
  • Problem-Solving: Analytical mindset for resolving maintenance and operational challenges.

Additional Competencies:

  • Proficiency in facility management software.
  • Understanding of legal regulations related to health and safety.
  • Strong multitasking abilities and attention to detail.

KPIs for Performance Measurement:

  1. Facility Downtime: Percentage reduction in downtime due to proactive maintenance.
  2. Cost Management: Budget adherence and cost savings achieved.
  3. Employee Satisfaction: Survey scores on facility satisfaction.
  4. Energy Efficiency: Reduction in energy usage over time.
  5. Compliance Rate: Adherence to safety and regulatory standards.

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