Private Secretary

2 weeks ago

tiruchirappalli, India Sisco Jobs Full time
Job Description

Job Title: Private Secretary
Positions Available: 5
Salary: 150-200 OMR per month
Location: Oman
Working Hours: 8 Hours + Overtime
Interview Mode: CV Selection followed by Skype Interview
Benefits: Free Accommodation

Main Responsibilities:
  • Manage and maintain executives' schedules and appointments.
  • Ensure all communications, including emails, phone calls, and post, are handled professionally and confidentially.
  • Prepare reports, presentations, briefing papers, and other documents as required.
  • Organize and attend meetings, ensuring the executive is well-prepared for meetings.
  • Accompany executive to meetings and other visits, as necessary.
  • Handle confidential documents ensuring they remain secure.
  • Conduct research and prepare documents for review and presentation by boards of directors and executives.
  • Make travel arrangements for the executive.
  • Manage and organize office operations, including ordering supplies and maintaining records.

Requirements
  • Bachelor’s degree in Business Administration, Secretarial Science, or a related field.
  • Proven experience as a private secretary or in a similar executive administrative role.
  • Excellent knowledge of MS Office, especially Excel, PowerPoint, and Word.
  • Exceptional organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality of the highest level.
  • Ability to multitask and prioritize daily workload.
  • High level of professionalism and demonstrated ability to handle confidential information.

Requirements
Coordinate business operations and ensure the efficiency of business processes. Support management by providing administrative and operational assistance. Facilitate communication between different departments and external stakeholders. Manage schedules, meetings, and appointments to optimize workflow. Prepare and maintain reports, presentations, and data to support business activities. Assist in the planning and execution of projects and initiatives. Oversee the procurement of office supplies and manage inventory control.

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