Accounts Payable Executive
4 weeks ago
About the Company
Our Client is a Chartered Accountancy firm providing service in below fields: Banking Consultancy project financing loan management fund management fx management etc. Advisory on RBI FEMA Foreign Trade Policy etc. Corporate Law Company Incorporation ROC filings consultancy etc. Transactions and Capital Market Advisory Auditing and Assurance Advisory on IFRS US GAAP Ind AS etc. Direct Tax Income Tax Indirect Tax Service Tax GST Implementation VAT etc. Certification & Verification Accounting & Payroll processing Start up Management Bulk ITR filing.
Location Jayanagar Bengaluru
Profile Accounts Payable
Working Days 6 Days (MonSat)
Salary upto 30K
About the job
The Accounts Payable (AP) role is crucial for managing a companys outflow of funds. An individual in this position is responsible for ensuring that the company meets its financial obligations by processing verifying and reconciling invoices making payments and maintaining accurate records. Below are the key responsibilities of the Accounts Payable role:
Key Responsibilities of an Accounts Payable Role:
1. Invoice Processing:
o Receive review and verify invoices for accuracy compliance and proper authorization.
o Match purchase orders with invoices and receipts to ensure consistency.
o Code invoices with the correct expense accounts and project codes for proper tracking.
2. Payment Processing:
o Prepare and process electronic transfers payments by check and other forms of payment.
o Schedule and prioritize payments based on terms and company cash flow.
o Ensure timely payment to vendors contractors and service providers.
3. Reconciliation:
o Reconcile accounts payable transactions with general ledger entries.
o Ensure proper monthend and yearend closing of the accounts payable ledger.
o Reconcile vendor statements and resolve discrepancies.
4. Record Keeping and Reporting:
o Maintain accurate records and control files for invoices payments and vendor details.
o Prepare reports on accounts payable status aging and forecasts for management.
o Assist in audits by providing supporting documentation for accounts payable.
5. Vendor Relations:
o Maintain professional and positive relationships with vendors and suppliers.
o Address vendor inquiries disputes or discrepancies in a timely manner.
o Negotiate payment terms and handle any escalations related to billing.
6. Compliance and Policy Adherence:
o Ensure all payments are compliant with company policies tax laws and regulations.
o Assist in improving accounts payable processes to increase efficiency and compliance.
7. Expense Reporting and Reimbursement:
o Review and process employee expense reports for accuracy and policy compliance.
o Manage petty cash accounts or other expense accounts as assigned.
8. Support to Finance Team:
o Assist with budgeting and forecasting activities related to cash flow and payables.
o Collaborate with other finance team members to ensure the smooth financial operation of the organization.
Skills and Qualifications Needed:
* Proficiency in accounting software (e.g. Tally ERP SAP).
* Strong attention to detail and organisational skills.
* Excellent communication skills for vendor management.
* Ability to handle large volumes of invoices and manage multiple priorities.
* Knowledge of general accounting principles accounts payable practices and tax regulations.
This role is vital for maintaining the companys financial integrity ensuring vendors are paid on time and maintaining a good cash flow.
payment processing,Invoice Processing,Account Reconciliation,Record Keeping,Compliance & Policy adherence
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