Amrop India | Executive Assistant to a Partner | gurugram

4 weeks ago

gurugram, India Amrop India Full time

Position Summary: The Executive Assistant will provide comprehensive support to senior executives, managing administrative tasks, coordinating schedules, and ensuring efficient operations within the executive's office. We are looking for a proactive individual with excellent multitasking skills and good communication with a strong sense of commitment and ownership.


Key Responsibilities:

Calendar & Schedule Management:

  • Manage and coordinate the executive's calendar, schedule meetings, and prioritize appointments.
  • Organize travel arrangements, including booking flights, accommodation, and ground transportation.
  • Prepare itineraries, ensuring smooth and timely transitions between appointments and travel locations.

Communication & Correspondence:

  • Act as the primary point of contact for internal and external stakeholders.
  • Handle incoming calls, emails, and other communications, responding on behalf of the executive when necessary.

Meeting Coordination & Preparation:

  • Organize and prepare for meetings, including gathering and distributing relevant materials.
  • Record minutes, track action items, and follow up on tasks to ensure completion.
  • Support internal and external communications, preparing briefings, and summarizing meeting outcomes.

Project & Task Management:

  • Assist in project coordination, helping to track deadlines, resources, and deliverables.
  • Ensure timely raising of invoices to clients and follow-ups for collections.
  • Ensure Internal system compliance in terms of tagging client communication and other documentation.
  • Work closely with other departments to facilitate cross-functional collaboration on special projects.

Office Management & Administrative Support:

  • Manage office supplies and resources, coordinating with vendors and service providers as needed.
  • Handle expense reports, process reimbursements, and track budgeting for departmental expenditures.
  • Maintain organized records, files, and documentation for quick reference.

Confidentiality & Discretion:

  • Handle sensitive and confidential information with integrity and discretion.
  • Ensure all communications, materials, and actions are aligned with company policies and standards.

Requirements:

  • Education: Bachelor’s degree preferred, or equivalent experience in a similar role.
  • Experience: 8-15 years in an executive or administrative support role, preferably in a corporate or high-level professional setting.

Skills:

  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational, multitasking, and time-management skills.
  • Strong written and verbal communication abilities.
  • High level of discretion, integrity, and professionalism.
  • Learning Agility

Preferred Qualifications:

  • Experience in managing projects or supporting multiple executives.
  • Familiarity and ease with softwares.
  • Adaptability in fast-paced or high-pressure environments.

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