Admin Manager

3 weeks ago

Noida, India Magicbricks Full time

Job description

Key responsibility areas

  • Facility Management
  • Procurement and contract management
  • security management
  • space management
  • utilities and building infrastructure
  • Office operations
  • Project/Renovations of office space
  • Housekeeping services
  • catering and vending services
  • health and safety compliances

Detailed responsibilities

  • Prepare documents to put out BOQ for vendors/service providers
  • Project management: supervise and coordinate the work of contractors
  • Directly responsible for 100% uptime of available installations
  • Should directly supervise daily operations of FM service provider or staff deployed
  • Responsible to assess, oversee & supervise the Health of HVAC, AC, UPS, BMS,

workstations, chairs, power ports, Electrical systems, plumbing installations etc.

  • Should directly assess the AMC need of various systems and put commercials in

place for further assessment by the management

  • investigate the availability and suitability of options for new premises
  • calculate and compare costs for required goods or services to achieve maximum

value for money

  • manage and lead change to ensure minimum disruption to core activities
  • direct, coordinate and plan essential services such as reception, security,

maintenance, cleaning, catering, waste disposal and recycling

  • ensure buildings meet health and safety requirements and that facilities comply with

local/state laws

  • plan best allocation and utilisation of space and resources for buildings, or re-

organising of current premises

  • check that agreed work by staff or contractors has been completed satisfactorily and

follow up on any deficiencies

  • coordinate and lead one or more teams to cover various areas of responsibility
  • use performance management techniques to monitor and demonstrate achievement

of agreed service levels and to lead on improvement

  • respond appropriately to emergencies or urgent issues as they arise and deal with

the consequences.

  • Ability to do risk analysis
  • To maintain documents on monthly, quarterly, half yearly, yearly basis for planned

preventive maintenance of equipment's as per the audit standards.

  • To ensure effective implementation of best safe work practices to maintain a high

awareness of safety among all site staff.

  • To maintain inventory for spares and consumables
  • To prepare and execute duty roster of all support staffs
  • To conduct regular site rounds and ensure compliances of all the company standards.

Candidate profile

  • Graduate/PG in Engineering with strong background in Facility management
  • Minimum 7-10 years of experience in facility management soft services
  • Should have handled an office of minimum 1500+ employee strength or 75,000 1 lac

sq. ft in an IT park setup

  • Ample knowledge of current market rates; conversant in contract management &

selection of vendors, Technical specifications & national building code

  • Knowledge of Autocad and similar tools used for layout and project management
  • Should have handled project to facility handover in his previous assignments
  • Should have been a part of 3-4 renovation projects in his previous assignments
  • Should have expert knowledge of facility management tools in space planning &

allocation. Cafeteria management, Physical security management & compliance

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