Accounts Payable Manager

Job Description

Deputy Manager/ Manager - Accounts Payable

Location: Bangalore

Work Model- Onsite

About the Role

This is a high impact & critical role within the Finance team, which entails components of Procure to Pay Cycle, Treasury, Banking Relationships, Vendor Master Data Management and Business Partnerships with Stakeholders. An ambitious individual who can deal with ambiguity and is interested in working for a growth-phase company would be an ideal fit for the role.

Responsibilities

• Technical Competency:
• Knowledge on Basic Accounting and Audit Principles, Accounts Payables Accounting particularly the local Tax Laws (Withholding tax, GST and VAT) and Tax Compliance
• Able to Prepare Accounting Entries accordingly to reflect actual day to day transactions.
• Able to identify the erroneous document submitted when checking accuracy and existence of transactions.
• Able to seek for documents as needed to ensure completeness and genuineness of transactions.
• Able to make recommendations for adjustments as needed.
• Experience in account payable function, Invoice processing, Vendor Query Handling, Payment Processing, Reconciliations and AP Accounting
• Good understanding of AP function and accounting entries (Debit / Credit / General Ledgers)
• Good Understanding of the TDS, GST and other Taxes as applicable.
• Able to lead the process improvement to improve efficiency.
  • Key Responsibilities / Accountabilities / Deliverables:
  • Maintain the Accurate Provisions / accrual entries (Non GRN Opex Provisions) Post taking inputs and clarifications from the BU spocs on Monthly basis to ensure all the expense are provisioned each month end
  • Maintain the Accurate Purchase (GRN Provision) On monthly basis post collating inputs from SCM and Procurement Teams.
  • Work Closely with the Accounting Team to ensure accurate Financial Reporting
  • Adhere strictly to the payments and accounting SOP laid down by organization from time to time.
  • Follow-up for resolution and closure of Invoice disputed / Rejected by Finance with the respective BU
  • Process disbursement to vendors based on reconciliation of invoices, Purchase Orders and receiving documents.
  • End to End compliance on the foreign remittance done
  • Overseeing and controlling the posting of all Vendor and Expense ledger entries
  • Partner with internal customers to educate and enforce account payable procedures, Policies and Internal Controls.
  • Implement SLA on all Payment processing, regularly monitors and Reports on observation of SLA via the Payment Monitoring file;
  • Prepare and publish timely monthly / Weekly / Daily reports and trackers for Accounts payable as required.
  • Prepare Supporting documents needed for Internal and External Audits.
    • Knowledge on Tax Rules and Regulations:
    • Able to identify proper tax rules on corresponding transactions.
    • Able to plan and schedule task to be able to submit data related to tax payment / returns on time
    • Able to comply with tax regulatory in case of Online foreign payments.

Qualifications

• Proven working experience of 5+ years in Accounts Payables. Startup Experience is Plus.
• MBA Finance with core experience in Accounts payable for 5-8 Years or CA with Core Experience in Accounts payable for 4-5 Years.
• Thorough knowledge of accounting principles and procedures specifically to Procurement (Capex / Opex)
• Hands on Experience on TDS deductions, payments and TDS Returns.
• Hands on Experience on maintaining GST data for the GSTR filing and payments thereof.
• Exceptional Problem-solving attitude.
• Experience with creating Financial MIS and Reports
• Experience with general ledger functions and the month-end/year end close process.
• Experience Working on ERP (NetSuite / Oracle / SAP Tally etc)
• Experience in Month end closing activities and AP closures.

Required Skills

• Exceptional Team Management skills: ability to manage a team of 5-6 individuals.
• Excellent communication & collaborative skills
• A self-starter and problem solver
• Pay attention to the details.
• High degree of ownership

About Chai Point :

The world's largest Chai-led beverage platform, Chai Point, is an omni channel brand that started in 2011. The Company reaches millions of customers every day through multiple touch points including retail stores, cloud kitchens, corporate offices and institutions, consumer packaged goods, and HORECA (hotels, restaurants, and QSRs). myChai Brewing Bots system is a proprietary Cloud-connected Chai and coffee brewing technology platform that gives Chai Point the capability to brew fresh chai and coffee with consistent quality on a global scale. Chai Point is present in India through its retail network of over 180 stores across 9 major cities and in over 3500 workplace community hubs across 119 cities through its specialised brewing systems.

With single origin tea from Assam's finest estates and 100% single origin Arabica coffee beans from Rainforest Alliance certified estates of Chikmagalur, Karnataka, Chai Point is already serving over 700,000 cups every day. Chai Point is the first company in India to launch environment-friendly heat retaining Chai flasks in 2016 that can keep the chai, coffee hot for up to 2 hours.

Chai Point is backed by marquee investors like Eight Roads Ventures (part of Fidelity Investments Inc.), Saama Capital, DSG, Paragon Partners and Kitara Capital. The Company has raised over $50 million in funds till date.

Company Culture:

We are driven by our brand purpose – "Serve a great cup that brightens lives and brings people together". As a beverage platform, we have a strong bias for technology. We live with a sports credo. We are here to win and that happens when teams perform well. Collaborative mindset, happy positive attitude and an analytical mindset does wonders for us. Smart but acidic; Performer but a loner ; Great pedigree but disdainful of a collaborative mindset – these are all strict NO for us.

We are Passionate & we Innovate every day ; we believe in being Detail Oriented as the difference between mediocrity & excellence is in the attention to details. We are Happy Positive & move forward with a happy spirit and believe that solutions are easier to find when you have a smile on, Team Orientation & Ownership are qualities that have got us this far and will lead the way in making us the most lovable brand, if you think you resonate with what you just read. We are an ideal match

Chai Point has taken a leadership role in its commitment to social responsibility. Our priority was and is to move towards 100% plastic-free, recyclable usage of consumables. By promoting recycling, fostering green procurement, reducing waste and exceeding regulatory requirements whenever possible, we aim to minimize our impact on the environment.