Personal Asst to CXO
3 hours ago
Key Responsibilities:
Administrative Support
- Manage and maintain the calendar, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with integrity and discretion.
Communication Management
- Screen and prioritize emails, calls, and other communications.
- Liaise with internal departments, external stakeholders, and clients on behalf of the CXO
- Draft responses and follow-ups as required.
Meeting Coordination
- Organize meetings, including agenda preparation, minutes, and follow-up actions.
- Coordinate logistics for board meetings, leadership reviews, and strategic sessions.
Travel & Logistics
- Plan and coordinate domestic and international travel, including itineraries, accommodations, and visas.
- Ensure smooth execution of travel plans and handle any changes or issues.
Project Assistance
- Support the CXO in strategic initiatives and special projects.
- Conduct research and compile data for decision-making.
Office Management
- Maintain filing systems and ensure office supplies are stocked.
- Coordinate with vendors and service providers as needed.
Qualifications & Skills:
- Bachelor’s degree in any discipline (Business Administration preferred).
- 15+ years of experience as an Executive Assistant or Personal Assistant to senior leadership.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office Suite and digital collaboration tools.
- Ability to work independently and handle pressure.
Preferred Attributes:
- High level of professionalism and confidentiality.
- Proactive, resourceful, and detail-oriented.
- Strong interpersonal skills and a positive attitude.
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