
Administration Executive — Admin Team
3 weeks ago
1. Context
To provide assistance in Admin activities
2. Organogram
Manager – People and Culture & Admin
|
Administration Executive
3. Key Objective of the Job
To ensure efficient & smooth day-to-day operation of Admin.
4. Key Deliverables
- Manage office supplies, printing stocks and place orders after negotiations.
- Arrange travel and accommodations – book and/or coordinate the travel tickets – Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well.
- Coordinate and find out vendors (Food, vehicle, projector, etc.) in different parts of the country to support programme needs.
- Negotiate the best rates for the organisation, ensuring quality services as well.
- Organise a filing system for important and confidential company documents.
- Be available to answer queries by employees on travel updates as well.
- Need to be available for the last-minute bookings – at times on weekends.
- Book meeting rooms as required.
- Distribute and store correspondence (e.g. letters, emails, and packages).
- Supervise, monitor and guide the junior staff.
- Support the other teams for day-to-day requirements.
- Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnic, annual day, outstation conferences, etc.
- Any other office and admin-related work given from time to time.
5. Job Challenge
To ensure work gets completed on time without hassle.
6. Specialised job competencies
- Multitasking Proactive approach
- Problem solving attitude
- Negotiation skills
7. Educational Qualification
Bachelor's degree with 5 to 6 years of relevant field preferred.
8. Desired Experience
- Proven experience as an Administrative Executive, travel desk, or similar roles.
- Proficient in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent organisational and multitasking abilities.
- Negotiation skills.
- A keen eye for detail.
- Strong communication skills (both written and verbal).
- Integrity and professionalism.
9. Location
Mumbai
10. Salary Range
- Rs. 30000/- per month or above (Based on experience)
- Rs. 5000 Travel reimbursement
- Rs. 2000 Therapeutic reimbursement
- Rs. 5000 Annual Training allowance
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