Administrative Assistant

2 weeks ago

Ahmedabad, India SKIPS University Full time

Job Responsibilities & Duties:- Monitoring Daily Classroom Activities.- Prepare Daily, Weekly & Monthly Schedule for Lectures & Communicate it with Staff members & Students.- Arrangements of Online Lectures.- Convey Important Information & Notice with Staff members & Students on time.- Organize and schedule appointments and meetings for Guest Lecture.- Schedule Exam & Paper Preparation, Online or Offline Exam Arrangements, Quiz / Test Preparation.- Arrangements for Examination Rooms, Supervision allocation, Answer sheet collection, Paper checking Schedule, generate Results & Degree Certificates.- Produce and distribute correspondence memos, letters, and forms.- Provide information by answering questions and requests to Students & Staff Members.- Co-ordination with Faculties, HOD & Admission Department.- Co-ordination with Visiting Faculty for arrangement of Facilities, Classes-planned, Remuneration & maintain records.- Maintain Students (Registration, Documentation & Verification data) & Staff members (Application, Interview, Selection & Joining Formality.- Overall students’ academic administration from Registration to issue Degree Certificate & maintain all the systematic records of relevant course.- Issue Required Certificates to Students & Staff Members.- Meeting with Students, Academic Staff, Visiting Faculty, Clients as per Requirements.- Maintain Good Relationship between Institute & Clients.- Take accurate minutes of meetings.- Generate Weekly, Monthly, Quarterly & Yearly reports as per Requirements- Monitoring arrangements of various events in Institute.- Maintain computer and manual filing systems.- Handle sensitive information in a confidential manner.- Provide polite and professional communication.- Implement clerical duties and administrative processes.- Handling Institute’s ERP Portal, Website updates & Students support Application.- Very Strong Knowledge of MS Office & Language TypingMinimum Job Requirements:- Any Post GratuationKnowledge, Skills and Abilities Required:- Knowledge of office management systems and procedures- Excellent time management skills and ability to multi-task and prioritize work- Attention to detail and problem solving skills- Strong organizational and planning skills- Ability to gather data, compile information, and prepare reports.- Ability to communicate effectively, both orally and in writing.- Organizing and coordinating skills.- Skill in the use of computerized systems and databases.- Knowledge in MS Office & typing- Knowledge of Inventory ControlCandidate Requirements:- Salary Range: 20,000/- to 30,000/-- Age : Age 20 to 35 YearContact Detail:Rinkal KothiyaH.R. ManagerSt. Kabir Institute of Professional StudiesMo. No.: E-Mail:

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