Virtual Executive Assistant | ZR_359_JOB
2 months ago
This is a remote position.
Job OverviewWe are looking for an organized and detail-oriented Executive Assistant to join our team. The ideal candidate will have experience in both administrative support and bookkeeping, with a strong ability to manage multiple tasks and maintain a high level of accuracy.
Job Description
- Manage the calendars of company personnel, scheduling meetings, calls, and other appointments.
- Oversee email correspondence, including sorting, prioritizing, and responding to emails as needed.
- Maintain and update company workflow management tools, such as Asana.
- Coordinate and attend regular meetings with company personnel to ensure smooth communication and workflow.
- Manage QuickBooks bank feeds, ensuring accurate and timely updates.
- Code vendor invoices and prepare them for payment processing.
- Process vendor bill payments using QuickBooks Online (QBO) and other online bill pay platforms.
- Reconcile bank and credit card accounts to ensure accurate financial records.
- Prepare basic financial reports, such as profit and loss statements and balance sheets, as required.
Requirements
3-5 years of experience with QuickBooks Online modules, including bank reconciliations, bank feeds, categorization, bill pay, coding vendor invoices, and generating financial reports.
Proficiency in Microsoft Excel and Google Sheets with the ability to manipulate data, format financial reports, and use moderate formulas like SUMIF and VLOOKUP.
Experience with Asana or similar workflow management tools, including creating tasks, assigning due dates, setting up recurring tasks, and archiving completed tasks.
Comfortable with Zoom for virtual meetings, screen sharing, and other collaborative features.
Familiarity with Microsoft Word, SharePoint, Excel, Google Drive, and other office productivity tools.
Proficiency in business-level English for clear and effective communication with internal team members, external clients, and vendors.
Benefits Join our team for an exhilarating adventure with these amazing perks:
- Permanent Work-from-home setup
- Company-provided equipment
- Secondary WiFi Modem
- 100% conversion of UNUSED leave credits
- HMO on Day 1
- Grab Voucher every month
- Birthday Gift
- Loyalty Gift
- Christmas Gift
- Work-Life Balance
- Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as townhall with prizes.
Requirements
Organize and Manage Time: Handle multiple tasks efficiently, prioritizing as needed. Clear Communication: Talk with clients, team members, and stakeholders via email, phone, or video calls. Attention to Detail: Make sure everything's accurate, from data entry to proofreading. Tech Savvy: Comfortable using various software, project management tools, and communication platforms. Problem-Solving: Think on your feet to troubleshoot issues and resolve conflicts. Customer Service: Provide top-notch service to clients and customers. Adaptability: Roll with changes and different tasks with ease. Confidentiality: Keep sensitive info safe and be trustworthy. Initiative: Take the lead in suggesting improvements and finding solutions. Remote Work Etiquette: Be professional in virtual communication and stay focused.
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