Virtual Executive Assistant | ZR_359_JOB

1 month ago

india PeoplePartners Inc Full time
Job Description

This is a remote position.

Job Overview
We are looking for an organized and detail-oriented Executive Assistant to join our team. The ideal candidate will have experience in both administrative support and bookkeeping, with a strong ability to manage multiple tasks and maintain a high level of accuracy.
Job Description
  • Manage the calendars of company personnel, scheduling meetings, calls, and other appointments.
  • Oversee email correspondence, including sorting, prioritizing, and responding to emails as needed.
  • Maintain and update company workflow management tools, such as Asana.
  • Coordinate and attend regular meetings with company personnel to ensure smooth communication and workflow.
  • Manage QuickBooks bank feeds, ensuring accurate and timely updates.
  • Code vendor invoices and prepare them for payment processing.
  • Process vendor bill payments using QuickBooks Online (QBO) and other online bill pay platforms.
  • Reconcile bank and credit card accounts to ensure accurate financial records.
  • Prepare basic financial reports, such as profit and loss statements and balance sheets, as required.

Requirements

  • 3-5 years of experience with QuickBooks Online modules, including bank reconciliations, bank feeds, categorization, bill pay, coding vendor invoices, and generating financial reports.


  • Proficiency in Microsoft Excel and Google Sheets with the ability to manipulate data, format financial reports, and use moderate formulas like SUMIF and VLOOKUP.


  • Experience with Asana or similar workflow management tools, including creating tasks, assigning due dates, setting up recurring tasks, and archiving completed tasks.


  • Comfortable with Zoom for virtual meetings, screen sharing, and other collaborative features.


  • Familiarity with Microsoft Word, SharePoint, Excel, Google Drive, and other office productivity tools.


  • Proficiency in business-level English for clear and effective communication with internal team members, external clients, and vendors.



Benefits Join our team for an exhilarating adventure with these amazing perks:
  • Permanent Work-from-home setup
  • Company-provided equipment
  • Secondary WiFi Modem
  • 100% conversion of UNUSED leave credits
  • HMO on Day 1
  • Grab Voucher every month
  • Birthday Gift
  • Loyalty Gift
  • Christmas Gift
  • Work-Life Balance
  • Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as townhall with prizes.

Requirements
Organize and Manage Time: Handle multiple tasks efficiently, prioritizing as needed. Clear Communication: Talk with clients, team members, and stakeholders via email, phone, or video calls. Attention to Detail: Make sure everything's accurate, from data entry to proofreading. Tech Savvy: Comfortable using various software, project management tools, and communication platforms. Problem-Solving: Think on your feet to troubleshoot issues and resolve conflicts. Customer Service: Provide top-notch service to clients and customers. Adaptability: Roll with changes and different tasks with ease. Confidentiality: Keep sensitive info safe and be trustworthy. Initiative: Take the lead in suggesting improvements and finding solutions. Remote Work Etiquette: Be professional in virtual communication and stay focused.

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