Project Admin

2 months ago


india Unified Microsystems Full time
Job Description
Purpose
The position is responsible for providing administrative support to the Project Manager and the project team. This role involves coordinating project activities, maintaining documentation, and facilitating communication to ensure projects are delivered on time and within scope.Work Overview 
  • Managing and organizing project-related documents, contracts, and records.
  • Collaborating with procurement and logistics departments to ensure timely scheduling.
  • Coordinating meetings, appointments, and project timelines for team members and stakeholders.
  • Facilitating communication among projects team members, stakeholders, and external parties.
  • Inputting and maintaining project-related data and information in databases or project management software.
  • Preparing and distributing progress reports, updates, and project status summaries.
  • Assisting in monitoring project budgets, expenses, and financial records.
  • Coordinating procurement activities, such as purchasing supplies or equipment for the project.
  • Assisting in managing project resources, including personnel and equipment allocation.
  • Maintaining accurate records of project activities, expenditures, and correspondence.
  • Providing general administrative support to project managers and team members, such as filing, copying, and managing correspondence.
  • Assisting in identifying and documenting project risks and issues.
  • Ensuring project deliverables meet quality standards and assisting with quality assurance processes.
  • Supporting the onboarding of new team members and providing training on project-related processes and tools.

Requirements Prerequisites
  • Good communication and interpersonal skills
  • Proficiency in office software (e.g., Microsoft Office Suite), project management software, and collaboration tools are essential.
  • Keen attention to detail
  • Collaborative working style and team-player attitude
  • Positive and encouraging personality
  • Able to work independently with little supervision
  • Highly motivated with a strong work ethic
  • Reliable, trustworthy, and committed to the team's success
  • Excellent organizational skills and ability to prioritize tasks
  • Able to thrive in a high-volume, deadline-driven work environment
Qualifications and Education Requirements
  • Degree in IT, Business or any related courses
  • Minimum of 1 year of relevant experience in IT Industry
  • While not always mandatory, certifications in project management or administrative support can be advantageous.

Requirements
Prerequisites · Knowledge of auxiliary systems (structured cabling systems, switches, CCTV, AV) · Working with vendors to correctly select systems (switches, firewalls, audio/visual etc) · Must have strong English communication both written and verbal. · Must be confident and socially adept. · Must have a proven track record of exceeding sales targets. · Must be committed to excellence and have an attention for detail. · Must have a working capability for technical sales, including passing vendor sales certifications. · Must be able to handle pressure from time to time and always meet deadlines. · Must have excellent time management and organisation skills.
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