Office Administrative Assistant

2 weeks ago


Delhi, India DynaTech Systems Full time
Roles and ResponsibilitiesFacility Management-

1. Monitor and Supervise respective Managers at HO and oversee Administration & Facility Management function of HO which includes - Housekeeping, Hygiene & Sanitation, Pest-Control, Security/safety/fire, electricity, Wastage Disposal, Inventory management etc.

2. Guide HO Admin Team and ensure timely and speedy delivery of required data.

3. Ensure proper data is maintained by respective Managers at Corporate Office and timely validation of the same.

4. Conduct regular and periodic inspection of Facilities in given zone, assesses problems and implements improvement in operations as appropriate.

6. Effective implementation of benchmarking practices in facilities management to bring in efficiency & operational excellence.

Man Management-

Managing of On-roll staff, Contract Staff - office boys, housekeeping staff, pantry Boys & conduct routine/refresher training for them.

T

ravel Management (Air ticket / Car/ Stay arrangements)-

1. Support to central Admin team on local bookings hotel & transport services.

2. Provide necessary support to employees on policies related to car lease scheme etc by coordinating the same with selected vendors.

Invoice Management-

1. Ensure timely processing of invoices as per internal process for all the branches.

2. Ensure invoice tracker and payment sheet is maintained by respective branch managers.

3. Assist HO team in preparation of Annual Budget. Monitoring of Budget expenses on monthly basis, Variance Analysis of Budget vs. Actual Expenses.

4. Consolidation of MIS of various offices & monitoring the spend management.

Stationary-

Ensure stationary is maintained at the optimal level and to perform regular checks on the quality of service and products at branches in his/ her assigned cluster.

Space Management & Asset tagging-

1. Ensure updated list of office employees and workstation allotted to respective departments.

2. Ensure timely verification of admin assets for all the branches in given zone.

Cafeteria Management-

1. Guide managers for tie-up with local vendors & suppliers for various office requirements.

2. To maintain details of nearest restaurants for bulk orders.

Vendor Management-

1. Maintain the details of the all the vendors engaged for services.

2. Arrangement of quotes for finalization of rate contracts & AMC services.

3. Regular coordination with vendors for competitive rates.

Emergency Management-

1. Ensure contact details of nearest Hospitals, Police stations, Fire stations and Doctors on call is maintained across branches.

2. Update Emergency Response Team (ERT) of branches in respective zone.

Petty Cash Expenses-

Timely submission of petty cash expenses & settlement of expenses.

Event Management-

Coordinate and provide necessary support to business team for smooth conduct of events for given geography.

Compliance Management-

1. Ensure display and maintenance of branch compliances across branches in given geography.2. Coordinate and provide necessary support to auditors.3. Registration & timely renewal of various licenses.4. Registration of Lease, L&L agreements.

Project Management-

1. Assist central HO team is identification of new premise, shifting/opening of office.

2. Co-ordinate small and medium projects related to renovation and fit outs (refurbishment).

3. Co-ordinate Manpower deployment & procurement of office essentials for new office setup.has context menuParagraph

  • Delhi, India MED-EL India Private Limited Full time

    Opening with reputed MNC Medical Device Company for suitable administrative Assistant position. **Location: Gurgaon** **Educational Qualification**: Graduate in any stream **Experience**: Fresher or 1-2 years' experience in administrative work. **Job Profile**: 1. Attending Incoming & Outgoing calls with proper etiquettes and maintaining records for...


  • Delhi, India Advanced Telemedia Private Limited Full time

    Job Summary: The Office Administrator is responsible for ensuring the efficient and smooth operation of the office environment. This role involves a wide range of administrative tasks, including managing office supplies, coordinating meetings and events, handling correspondence, and supporting the overall needs of the organization. The Office Administrator...


  • Delhi, India Spectre Architects Full time

    **Company Description** Spectre Architects is a turnkey interior solutions provider located in New Delhi. Our focus is on design innovation and client satisfaction, and we take pride in providing the finest post-sales services. **Role Description** This is a full-time on-site role for an Office Administrator. The Office Administrator will be responsible...


  • Delhi, Delhi, India Naresh Paper Bhandar Full time

    **Responsibilities**: 1. **Administrative Support**: - Provide administrative support to executives and other team members. - Manage and coordinate schedules, appointments, and travel arrangements. 2. **Office Management**: - Maintain a clean, organized, and welcoming office environment. - Order and manage office supplies, ensuring availability and...


  • Delhi, Delhi, India Acenzo Full time

    **Position**: Office Administrator **Location**: New Delhi (Dwarka, South West Delhi) **Job Type**: Full Time, At Studio **Experience Level**:2-3 Years **Responsibilities**: **Front Desk Operations**: - First point of contact for visitors and vendors, including managing building access. - Manage incoming calls, directing them to the appropriate...

  • Office Assistant

    2 weeks ago


    Delhi, Delhi, India GBIOME PRIVATE LIMITED Full time

    An Office Assistant, often known as the organisation's backbone, is critical in keeping the production wheels spinning smoothly. These personnel guarantee that the numerous responsibilities inside an office are done well by combining administrative, organisational, and communication abilities. An Office Assistant job description extends beyond basic...


  • Delhi, Delhi, India Celeb-AI-Technologies Full time

    **Job Title: Administrative Assistant** **Experience: 3+ years in Office Management/Administration** **Location: Delhi** **Qualification: Graduate** **Job Description**: Assist in managing office facilities, coordinating repairs, and liasing with building management as needed Ensure office is tidy, organised and having all required supplies for...


  • Delhi, Delhi, India Celeb-AI-Technologies Full time

    **Job Title: Administrative Assistant** **Experience: 3+ years in Office Management/Administration** **Location: Delhi** **Qualification: Graduate** **Job Description**: Assist in managing office facilities, coordinating repairs, and liasing with building management as needed Ensure office is tidy, organised and having all required supplies for...

  • Office Assistant

    5 days ago


    Delhi, Delhi, India GBIOME PRIVATE LIMITED Full time

    An Office Assistant, often known as the organisation's backbone, is critical in keeping the production wheels spinning smoothly. These personnel guarantee that the numerous responsibilities inside an office are done well by combining administrative, organisational, and communication abilities. An Office Assistant job description extends beyond basic...


  • new delhi, India NS Ventures Full time

    Company DescriptionNS Ventures is a Global Business To Business Company with a presence across 7 continents. We offer top-notch cost-effective branding, technology, and business solutions to top global businesses. Our services include branding, technology, business, and prop tech solutions. We work with industries such as real estate, hospitality,...


  • Delhi, India kurC Designs Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Create & Maintain Databases & filing system - Order supplies and research...


  • Delhi, India Fairfest Media Limited Full time

    Job Description:Fairfest Media, the organizer of TTF, OTM and BLTM is an established leader in travel trade shows in India, serving governments and businesses from over 100 countries.We are currently seeking a dynamic and organized Office Administrator to join our Delhi office. The ideal candidate will be a proactive professional with excellent communication...


  • delhi, India Fairfest Media Limited Full time

    Job Description: Fairfest Media, the organizer of TTF, OTM and BLTM is an established leader in travel trade shows in India, serving governments and businesses from over 100 countries. We are currently seeking a dynamic and organized Office Administrator to join our Delhi office. The ideal candidate will be a proactive professional with excellent...


  • Rohini, Delhi, Delhi, India Web Martini Full time

    **Job description** The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** Coordinate office activities and operations to secure efficiency and compliance to company policies Supervise administrative staff and divide responsibilities to ensure performance Manage...


  • Delhi, India Fairfest Media Limited Full time

    Job Description:Fairfest Media, the organizer of TTF, OTM and BLTM is an established leader in travel trade shows in India, serving governments and businesses from over 100 countries.We are currently seeking a dynamic and organized Office Administrator to join our Delhi office. The ideal candidate will be a proactive professional with excellent communication...


  • Delhi, India Compassion Unlimited Plus Action - India Full time

    Job Role:Office Assistant Position for the CUPA Head Office in Ulsoor.Position:Office Administrative Assistant Position for the Organization: Compassion Unlimited Plus Action (CUPA): Bengaluru, KarnatakaAbout CUPA:Compassion Unlimited Plus Action (CUPA) is an animal welfare and rescue organisation, setup in the year 1991 by Ms. Crystal Rogers, a British...


  • Delhi, Delhi, India Global Premium Lifestyle Pvt. Ltd. Full time

    [5:22 pm, 05/02/2024] Neha Thakur: y posting krne ha [5:22 pm, 05/02/2024] Neha Thakur: JD for Office Admin & IT Vendor Management: We are looking for a reliable Office Administrator who will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include...

  • Office Assistant

    1 month ago


    Delhi, Delhi, India corechamp Full time

    Closing on: Dec 31, 2023 Dealing with queries or requests from the visitors and employees. Coordinating the maintenance and repair of office equipment. Assisting other administrative staff in wide range of office duties. Collecting and distributing couriers or parcels among employees and offices, prepares tea and serves it along with lunch, water and drinks...

  • Office Administrator

    2 weeks ago


    Delhi, India Samira Rathod | Design Associates Full time

    Key Responsibilities:1. Office Administration: Manage office supplies, equipment, and facilities to ensure smooth daily operations. Handle incoming calls, emails, and correspondence. Coordinate meetings, appointments, and travel arrangements for team members. Assist in maintaining a clean and presentable office space. Oversee communications with clients,...


  • Delhi, India INTERNATIONAL SCHOOLING Full time

    _**Job Title: Administrative Assistant** **Location: Punjabi Bagh(offline-female/male)online-work from home -only male with excellent skills** **Timings :9am-6.30 pm(offline),12am -9pm(online ,work from home)** **Days :mon-sat**_ - **Call/whatsapp-9310404166**_ **Responsibilities**: **Communication**:Handle incoming and outgoing communications...