Project Coordinator

3 weeks ago

Borivali, India Balajee Infratech And Constructions Full time

JOB DESCRIPTION

Designation: Project Co Ordinator (Technical)

Location: Mumbai, Head Office

Reporting To: Managing Director

Industry: Construction / Infrastructure

Salary: As per Industry Standards

Job Summary:

We are seeking a highly organized and proactive Project Co ordinator to support the Managing Director in day-to-day operations and executive-level administrative functions. The ideal candidate will be instrumental in streamlining operations, coordinating tasks across departments, and ensuring efficient communication with both internal teams and external stakeholders. This role requires a detail-oriented professional with strong communication, organizational, and problem-solving skills.

Key Responsibilities:

  • Executive Support: Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings.
  • Communication Liaison: Act as the main point of contact between the Managing Director, internal teams, clients, and external stakeholders. Ensure timely and effective communication across various departments.
  • Documentation & Reporting: Prepare, organize, and maintain key documents, reports, and presentations for the Managing Director. This includes business reports, meeting minutes, and correspondence.
  • Project Coordination: Assist the Managing Director with the management of key business initiatives. Help track project progress, timelines, and deliverables, ensuring smooth communication between departments.
  • Meeting & Event Management: Organize and coordinate meetings, conferences, and events on behalf of the Managing Director. This includes preparing agendas, taking notes, and following up on action items.
  • Research & Data Management: Conduct research, compile data, and provide insights to support the Managing Director's decision-making processes.
  • Confidentiality & Discretion: Handle sensitive information with the utmost discretion and professionalism, always maintaining confidentiality.
  • Client & Stakeholder Relations: Serve as a key point of contact for important clients and stakeholders, ensuring smooth and professional interactions.
  • Project costing : Should have knowledge of costing, rate analysis of civil projects.

Qualifications:

  • Education: Bachelors degree in civil engineering with PG in Construction Management, or a related field
  • Experience: Total 8 to 10 years.

Skills:

  • Strong organizational skills with an ability to manage multiple tasks simultaneously.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
  • Ability to always maintain professionalism and confidentiality.
  • Strong time management and problem-solving abilities.
  • Ability to work independently and as part of a team.

Working Conditions:

  • This role requires flexibility and may involve occasional travel for meetings or events.
  • Ability to work in both office and remote settings as required.

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