Secretary Cum Office Admin

7 hours ago

Ernakulam, India Trackpi Private Limited Full time

Job Description Overview

A secretary cum office admin in handles various administrative duties such as scheduling appointments, organizing meetings, maintaining office records, managing correspondence, and supporting management in daily operations. The role combines secretarial responsibilities with office administration to support both executives and staff.

Typical Responsibilities

  • Coordinating schedules, meetings, and appointments for management and staff.
  • Handling correspondence, answering phone calls, emails, and greeting visitors.
  • Preparing and organizing documents, reports, memos, and maintaining filing systems.
  • Maintaining databases and records for personnel and customers.
  • Assisting in bookkeeping, expense tracking, and basic tasks.
  • Supervising junior administrative staff if required and delegating tasks.
  • Organizing travel, accommodations, and making arrangements for meetings and events.

Required Skills and Qualifications

  • Preferred female candidates only
  • Proven experience in similar job role
  • Excellent organizational, multitasking, and time management skills.
  • Strong communication skills for interacting with staff, management, and clients.
  • Proficiency with MS Office (Word, Excel, PowerPoint) and office equipment.
  • Attention to detail and strong problem-solving abilities.
  • High school diploma or bachelor's degree in administration, management, or related field.
  • Relevant office or secretarial experience preferred.

This position is ideal for detail-oriented, proactive professionals who enjoy coordinating office activities and supporting both organizational efficiency and executive functions.

Essential Skills

  • Organizational skills: Ability to efficiently schedule appointments, manage files, and maintain records for smooth office functioning.
  • Verbal and written communication: Clear, professional interaction with colleagues, clients, and visitors; includes handling calls, emails, and documentation.
  • Computer proficiency: Skilled in using MS Office, email, databases, and common office equipment for daily administrative tasks.
  • Attention to detail: Ensures accuracy in correspondence, reports, and office documentation, minimizing errors.
  • Time management: Juggles multiple tasks and prioritizes duties to meet deadlines while staying organized.
  • Customer service orientation: Maintains a professional, courteous attitude in managing inquiries and supporting visitors.
  • Problem-solving and decision making: Handles unexpected challenges with resourcefulness and efficiency.
  • Confidentiality and discretion: Trusted with sensitive information, maintaining privacy and ethical handling of documents.

Flexibility and adaptability

  • Adjusts to changing priorities, workloads, and new office technologies as needed.

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Work Location: In person

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