Office Administrator

2 weeks ago


kolkata, India Energy Aspects Ltd Full time

Energy Aspects currently has an exciting opportunity for an Office Administrator to join our growing team in Kolkata. This, full-time-office-based role is a fantastic opportunity for a candidate with excellent administrative support skills to join our highly regarded team and be part of our successful growth story.

The successful candidate will quickly take on a range of responsibilities in managing an increasingly heavy travel, procurement, office activity planning, regulatory compliance tracking and other administration challenges for our Kolkata & Singapore offices.

You must be able to work independently, be detail and process orientated as well as be exceptional at planning and prioritising to achieve success. In exchange, we offer excellent remuneration, a high-performance culture, with challenging and exciting work.

Duties

  • Provide direct travel booking and other travel logistics-related support to the Executive Director and other Senior members of the Asia team
  • Keep track of travel plans of all individuals coming to the Kolkata, Singapore, Dubai and Tokyo offices and coordinate with the appropriate facilities, reception and IT teams where required.
  • Monitor travel related safety risks and issues and work with the Executive Director of APAC to plan appropriate comms
  • Keep a schedule of lease requirements and other regulatory requirements for the Kolkata, Singapore, Dubai and Tokyo offices and work with office leads to ensure compliance.
  • General administrative support for the Kolkata Office Manager and Executive Director of APAC.
  • Logistics support and day-of support of company events where required for the Kolkata and Singapore offices
  • Ad hoc administrative tasks and support as requested
  • Food stock inventory management for the Kolkata and Singapore office.
  • Manage vendors coming in to make repairs or provide services in the Kolkata and Singapore offices.

Requirements

  • Demonstrated experience working in administrative support
  • Excellent understanding of Office 365 applications including Outlook, Word and Excel
  • Good communicator whether face-to-face, telephone or electronic interaction
  • High level of planning and prioritising skills
  • High attention to detail

Desirable skills

  • Certification in project management, event management or similar
  • Training in IT software administration would be an advantage

About us

Founded in 2012, we are an independent research consultancy that has enjoyed phenomenal growth since our inception, and we have very ambitious plans to continue on our upwards growth trajectory. We are passionately committed to providing indispensable and industry-leading short, medium and long-term analysis, and forecasts of the energy markets, that helps our clients trade, invest, finance and plan.

With the acquisition of macro research firm Medley Global Advisors, the combination of our market-leading global macro policy analysis and deep energy markets expertise has further strengthened our services to the global financial markets and has enhanced our ability to support our expanding client base, as the energy transition gathers pace and markets look to find their feet in an uncertain future.

Our suite of subscription services can be tailored to meet our clients’ specific needs and combines a data-rich approach and our extensive network of contacts, with insight on geopolitics and energy policy to provide best-in-class assessment, analysis and forecasts of major trends, topics and regions. We also deliver timely analysis of breaking news events and offer proprietary data services that cover fundamental trade and supply/demand data, across a wide variety of products and markets.

Culture & benefits

The proud recipient of accreditation from Best Companies, we truly understand the importance of workplace engagement and genuinely value our people. We offer a fast-paced, driven, collaborative and dynamic working culture where you are recognised and rewarded for your contributions to our tremendous growth story.

Energy Aspects is proud to be an equal-opportunity employer and promotes diversity within its workforce. As an international business, we are determined that suitably qualified persons will never receive less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race, veteran status or any other basis covered by appropriate law.

We build our organisation with the community in mind. All our offices are located in landmark buildings with easy access to shopping, restaurants and public transportation. As part of our Kolkata team, you’ll have the opportunity to take part in the social activities taking place in this rapidly growing team.

Our compensation packages include generous commission structures, a company share options scheme, private health insurance, life assurance, income protection, pension contributions and considerable holiday time.


  • Office Administrator

    2 weeks ago


    Kolkata, India Bedazzled Media Pvt Ltd Full time

    **Location**:Airport Gate No 1, North Kolkata We're in search of an efficient, organized, and resourceful Office Administrator to keep our office operations running smoothly. As an Office Administrator, you'll play a pivotal role in the day-to-day functioning of our organization, ensuring that office systems, procedures, and resources lead to efficiency and...


  • Kolkata, India Z2plus Placement & Security Agency Full time

    **Kolkata** - Share- RSS Feedmust Be Very Good in Accounts like Billing, Payments Follow Up,Etc - Experience- 2 - 3 Years- Salary- 1 Lac To 1 Lac 25 Thousand P.A.- Industry- HR / Recruitment / Administration / IR / Training & Development / Operations- Qualification- B.Com- Key SkillsMicrosoft Office Administration Officer Office Administration **About...


  • Kolkata, India Himalaya Optical Full time

    Job responsibilities An office admin, short for office administrator, is a professional who plays a crucial role in managing the administrative tasks and ensuring the smooth functioning of an office and coordinating with all departments. The specific job responsibilities are given below: - Opening and closing office - Office infrastructure and logistic...

  • Office Administrator

    2 weeks ago


    Kolkata, India M. D. Mohta Rakhi Pvt. Ltd. Full time

    We are the largest manufacturers of Rakhi in India, based out of Kolkata, and have a strong network of SME wholesalers and retailers across the country. We plan to expand into the festive gifting market by offering a wide range of gifting options to tap into the growing demand for festive gifting in India. Our sister concerns include SVF Entertainment which...

  • Office Administrator

    6 hours ago


    Kolkata, India Manhattan Tech Ventures Pvt Ltd Full time

    We are looking for an experienced Office Administrator who has working experience with Front Office: **Responsibilities**: - Handling office keys for opening & closing, maintaining light, ac etc - Making & Serve Tea and Coffee to employees and any guest. - Serve food to any guest or client - Clean the pantry & plates used by any guest. - Responsible for...


  • Kolkata, India Cora Solutions LLP Full time

    Position - Office Administrator Location - Kolkata Education - Graduate - Prepare regular reports on expenses and office budgets - Maintain and update company databases - Organize a filing system for important and confidential company documents - Answer queries by employees and clients - Update office policies as needed - Maintain a company calendar and...


  • Kolkata, India Blue Square Engineering Full time

    Office Administrator. Look after day to day tasks for the smooth running of the office **Education**: College Diploma Required work experience: 1yr in a similar role **Responsibilities**: All work is done on the cloud now, so must be good with Google Drive(if not MS Office is a must). Daily maintenance and overlooking of google sheets Making invoices, and...

  • Office Administrator

    2 weeks ago


    Kolkata, India Energy Aspects Ltd Full time

    Energy Aspects currently has an exciting opportunity for an Office Administrator to join our growing team in Kolkata. This, full-time-office-based role is a fantastic opportunity for a candidate with excellent administrative support skills to join our highly regarded team and be part of our successful growth story.The successful candidate will quickly take...


  • Kolkata, India Tim-Digital Full time

    **Salary**: 10K-16K **Responsibilities**: - Manage all aspects of office administration including but not limited to scheduling appointments, maintaining files, ordering office supplies, and ensuring a clean and organized office environment. - Provide exceptional customer service and ensure clients receive timely and accurate information about company...


  • Kolkata, India Cora Solutions LLP Full time

    Position - Office Administrator Location - Kolkata Education - Graduate - Prepare regular reports on expenses and office budgets - Maintain and update company databases - Organize a filing system for important and confidential company documents - Answer queries by employees and clients - Update office policies as needed - Maintain a company calendar and...

  • Office Administrator

    2 weeks ago


    Kolkata, India Paarth Finman LLP Full time

    Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required. Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty. Performs a variety of routine assignments as appropriate to the...


  • Kolkata, India Macarav Infrastructures India Pvt. Ltd. Full time

    We required a Lady Office Administrator cum Store keeper **Job Types**: Full-time, Regular / Permanent **Salary**: From ₹13,000.00 per month **Benefits**: - Health insurance - Provident Fund Schedule: - Day shift Supplemental pay types: - Yearly bonus Ability to commute/relocate: - Kolkata - 700030, West Bengal: Reliably commute or planning to...


  • Kolkata, India Macarav Infrastructures India Pvt. Ltd. Full time

    We required a Lady Personal Assistant / Office Administrator. **Job Types**: Full-time, Regular / Permanent **Salary**: From ₹15,000.00 per month **Benefits**: - Health insurance - Provident Fund Schedule: - Day shift Supplemental pay types: - Yearly bonus Ability to commute/relocate: - Kolkata - 700030, West Bengal: Reliably commute or planning...


  • Kolkata, India Macarav Infrastructures India Pvt. Ltd. Full time

    We required a Lady Personal Assistant / Office Administrator. **Job Types**: Full-time, Regular / Permanent **Salary**: From ₹15,000.00 per month **Benefits**: - Health insurance - Provident Fund Schedule: - Day shift Supplemental pay types: - Yearly bonus Ability to commute/relocate: - Kolkata - 700030, West Bengal: Reliably commute or planning...


  • Kolkata, West Bengal, India Evelyn Merchants Pvt Ltd Full time

    **Responsibilities** - Organize and schedule meetings and appointments - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes, and forms - Develop and maintain a filing system - Order office supplies - Maintains office staff by recruiting, selecting, orienting, and training employees. - Generate reports - Handle multiple...


  • Salt Lake, Kolkata, West Bengal, India Digital Edge 360 consultancy Pvt ltd. Full time

    **Job Title: Front Desk Executive** **Location**: [Saltlake sector v - Kolkata] **About Us**: Digital Edge 360 is a dynamic [insert industry] company committed to delivering exceptional service to our clients. We pride ourselves on fostering a welcoming and professional environment for both our employees and customers alike. We are seeking a highly...


  • Salt Lake, Kolkata, West Bengal, India CODOSTUFF PVT LTD Full time

    **Role Description** This is a full-time on-site role for an Office Admin cum Receptionist at Codostuff Pvt Ltd. The Office Admin cum Receptionist will be responsible for day-to-day administrative tasks such as managing office supplies, handling phone calls, scheduling appointments, managing correspondence, and providing general administrative support. The...


  • Topsia, Kolkata, West Bengal, India EduSure Coaching Centre Full time

    **Job Responsibility** - Hands on experience of handling computer hardware and software related issues. - Prior experience in handing admin & facilities for minimum 3 years min in an Educational Institute. - Inventory management - Other Administrative work - Coordinate with marketing team for lead generation and maintaining of Database management...


  • Kolkata, India Let's Recruit India Full time

    The Administrative Executive is responsible for overseeing and managing the administrative functions within an organization. They provide support to the management team, coordinate office operations, handle correspondence, and ensure efficient and smooth workflow. The Administrative Executive plays a critical role in maintaining a productive and...


  • Salt Lake, Kolkata, West Bengal, India ozeol.com Full time

    An Office Administrator is a professional who oversees operations across their organization’s office. They are responsible for welcoming visitors, coordinating meetings, appointments and directing various administrative projects. **Responsibilities**: - Coordinate office activities and operations to secure efficiency and compliance to company policies -...