Project Manager

Job Description
Major Responsibilities
• The Project Manager will be responsible for monitoring and delivering on assigned programmes and projects, monitoring progress and ensuring that PHCC programmes and projects are implemented timely and within budget and expected to provide expertise and specialist support to Project Management teams and stakeholders.
• Responsible for the day-to-day management of a project; starting up, maintaining, supporting, facilitating, monitoring progress, closing and evaluating multiple projects.
• Plan, schedule, conduct and coordinate the business and technical management aspects of projects and to ensure that all projects are delivered on-time, within scope and within budget.
• Evaluate the progress of projects on a regular basis to ensure compliance with schedules and the project plan.
• Managing and tracking interdependencies between projects, risks and escalating issues to get clear direction and decisions across PHCC.
• Ensure resource availability and allocation to initiate project work and meet required outputs and deliverables.
• Manage competing demands of scope, time, cost, quality, resources and risk to meet the project’s success criteria.
• Manage interdependencies and coordination across projects to ensure that information relating to project deliverables, risks and issues are effectively communicated between the project team.
• Monitor and track budgetary requirements and adjust project constraints based on financial / budgetary analysis.
• Participate in project meetings and try to mitigate identify solutions for project risks and issues.
• Set performance expectations and manage performance and development of the project and project team members.
• Provide expert advice and direction to others by the timely application of technical and/or project management professionalism at key points in the project process.
• Produce and update project documentation using appropriate tools. Seek means to continue to develop and further improve tools and templates.
• Ensure corrective and preventive actions are taken when a deviation in a project happens.
• Set success criteria for projects; formulate and deliver project execution strategies ensuring successful delivery of the project through a project team.
• Define and agree with the project sponsor the project’s success criteria to ensure a mutual understanding.
• Ensure the work of the project complies with best practice standards, current and future legislative requirements, and PHCC’s guidelines.
• Ensure full integration between all phases of assigned projects, including commissioning and start up activities and the design and construction phases.
• Supervise project team members in their day-to-day tasks and guide them in managing their performance by providing appropriate feedback.
• Provide direct guidance and support and conduct performance evaluation of the project team members.
• Ensure proper and regular communication and coordination within the project team, CPMO department, and ensure that all staff is kept abreast of relevant information.
• Represent the department in various management meetings, with professionalism and representing the values of CPMO.
• Decisions, direction and communication within the team, the project team and other stakeholders as agreed with Line Manager and CPMO Directorate.
• Maintain good knowledge of project management principles, methodologies, and techniques.
• Ensure clear and consistent messages are put across the team and to stakeholders, according to CPMO practices. Seek advice and guidance proactively and timely from Line manager/ CPMO team, as needed.
• Foster collaborative and mutually supportive relationships with project leaders and stakeholders, assess cross-functional project team capability, provide coaching, training, and support to enhance Corporation’s project/program management capability, and improve collaborative development and project results.
• Develop strategic relationships and provide expert project management advice to impact decisions, support initiatives, clarify accountability and communicate customer service performance.
• Establish professional networks and relationships to share ideas and learnings and collaborate on common responses to project issues.
• Develop a culture of learning and encourage staff to learn, leading to continuous process improvement.
• Take initiative to continuously develop skills and knowledge, and avail related training and career development opportunities. • Maintain compliance with PHCC policies, codes, and procedures.
• Ensure regular updates and timely communication of any points to the direct line manager.
• Negotiate with all the various functional disciplines involved.
• Regularly communicate and report progress to the Line Manager
• Demonstrate proactive approach to engage patients and patient safety ensuring this is considered in program and project work from the outset and throughout the work, as needed.
• Demonstrate a sense of teamwork and effective communication.
• Partner with line manager to understand risks in your area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan.
• The incumbent will undertake any such related duties or responsibilities as directed.
• Ensure high standards of confidentiality to safeguard any sensitive information in line with the organization’s information governance protocols
Requirements Qualification
• A bachelor’s degree in business administration or equivalent from an accredited institution
• Project Management certification for example PMP, Prince2 or equivalent is required
Experience & Knowledge Requirement
• Minimum of 6 years of experience in relevant field
• At least 3- 4 years of experience supporting and managing projects preferably in health care environment.
• Awareness of International practices in Healthcare Management
• In depth understanding of program and project management techniques
• Experience of creating and maintaining technical reports/documentation
• Experience of developing project documentation business cases, project initiation documents
Skills Requirements
• Strong command of verbal and written English
• Excellent presentation and facilitation skills
• Good strategic thinking and negotiation skills.
• Advanced ability to communicate on highly complex matters and difficult situations.
• Ability to analyse and understand all relevant data, assess options and draw appropriate conclusions.
• Ability to multitask and manage multiple activities, proactive and self-motivated.
• Knowledge of project lifecycle activities.
• Able to analyse, interpret and resolve complex problems relating to projects.
• Organized and able to set priorities.
• Flexible and able to handle a rapidly changing and dynamic environment.
• Personal and professional integrity and confidence
• Good interpersonal skills and ability to work among teams.
• Must be flexible in approach to work and have the ability to cope with the pressure of meeting deadlines and targets.
• Demonstrate sound judgment in the absence of clear guidelines or precedent, seeking advice as necessary.
• Strong Customer Service /communication skills & Detail oriented
Benefits Competitive benefits

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