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Finance and Operations Coordinator
4 weeks ago
Job Summary:
The Finance and Support Coordinator will provide comprehensive support to the finance and operations teams.
This role involves managing financial records, budgeting and forecasting, and ensuring smooth day-to-day operations. The ideal candidate will be proactive, detail-oriented, and possess strong analytical and organizational skills.
Key Responsibilities:
Financial Support:
- Maintain and update financial records, including accounts payable and receivable.
- Process invoices, expense reports, and reimbursements.
- Assist in preparing and monitoring budgets and forecasts.
- Generate financial reports and summaries for management review.
- Support month-end and year-end close processes.
- Coordinate with external auditors during audits.
Finance and Admin Process Improvement:
- Identify and implement process improvements to enhance operational efficiency.
- Develop and maintain standard operating procedures (SOPs) for financial and operational activities.
- Assist in the implementation of new systems and technologies to streamline operations.
Finance Compliance and Documentation:
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Maintain and update company databases and records.
- Prepare and review contracts, agreements, and other legal documents.
Operational Support:
- Oversee the daily operations of the office to ensure efficiency and effectiveness.
- Manage office supplies and inventory, ensuring timely replenishment.
- Coordinate and schedule meetings, appointments, and events.
- Handle correspondence, phone calls, and emails.
- Prepare and distribute internal communications and documentation.
- Maintain confidential files and records.
Collaboration:
- Work closely with other departments to ensure smooth communication and collaboration.
- Supported the Sales and Admin departments
Qualifications:
- Education: Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Experience: Minimum of 2-3 years of experience in a similar role.
Skills:
- Proficiency in MS Office Suite (Excel, Word, PowerPoint).
- Experience with accounting software (e.g., QuickBooks, SAP).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Analytical mindset with strong problem-solving skills.
- Ability to work independently and as part of a team.
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