Billing Executive

4 weeks ago

Gwalior, India ITM Hospital and research center Full time

Key Responsibilities:

  • Generate and Process Invoices:
  • Prepare and issue accurate invoices to customers based on the terms of service or product delivery.
  • Ensure invoices reflect all transactions, discounts, taxes, and shipping costs.
  • Handle monthly, quarterly, or annual billing cycles as required by the business.
  • Maintain Billing Records:
  • Ensure all billing records are updated and filed appropriately.
  • Manage electronic and paper files related to billing transactions.
  • Track outstanding invoices and monitor payments.
  • Reconcile Billing Discrepancies:
  • Investigate and resolve billing discrepancies or issues promptly.
  • Communicate with customers regarding disputes and rectify any errors in the billing process.
  • Coordinate with Other Departments:
  • Work closely with the finance or accounts department to reconcile accounts and manage payment records.
  • Liaise with sales or customer service teams to clarify customer-related issues or special billing instructions.
  • Prepare Financial Reports:
  • Assist in preparing reports on invoicing and collections for management.
  • Provide data and analysis related to billing activities, including outstanding payments, aging reports, and revenue forecasts.
  • Handle Payments and Collections:
  • Monitor and follow up on unpaid invoices and overdue payments.
  • Contact customers for payment reminders or payment plan arrangements.
  • Customer Service:
  • Address customer queries regarding bills or invoices.
  • Provide assistance with payment processing and account adjustments.
  • Ensure Compliance:
  • Ensure that the billing process is compliant with company policies and relevant regulations.
  • Stay updated with any changes in tax regulations or billing practices.

Required Skills:

  • Attention to Detail: Ability to accurately process invoices and catch any discrepancies.
  • Communication Skills: Must be able to clearly explain billing issues to customers and collaborate with internal teams.
  • Time Management: Capable of handling multiple tasks and meeting deadlines.
  • Problem-Solving: Address and resolve billing issues effectively.
  • Technical Skills: Familiarity with billing software and Microsoft Office, especially Excel for data analysis.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field (preferred).
  • Proven experience in a billing or accounts receivable role.
  • Knowledge of relevant billing software or ERP systems (e.g., SAP, QuickBooks, etc.).

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Work Location: In person

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