Accounts Receivable Executive

2 days ago

Vasanth Nagar, India Babbler Marketing Pvt Ltd Full time

Roles & Responsibilities – Accounts Receivable Officer

1. Project-Based Billing & Invoicing

  • Prepare invoices as per project milestones (advance, delivery, installation, commissioning, handover).
  • Coordinate with project managers to ensure billing aligns with progress and client agreements.
  • Include any additional variations, change orders, or extra works in invoices after approval.

2. Customer Payment Tracking

  • Maintain and update a detailed AR tracker for each project.
  • Monitor due dates and ensure timely collection of advance, stage payments, and retention money.
  • Share regular payment status updates with the project and management teams.

3. Collections & Follow-Up

  • Follow up proactively with customers for overdue payments through calls, emails, and official reminders.
  • Escalate payment delays or disputes to management for resolution.
  • Coordinate with sales/project teams to resolve any client billing disputes or clarifications quickly.

4. AR Ledger & Reconciliation

  • Post customer receipts and allocate payments against respective invoices.
  • Perform periodic reconciliation of AR ledgers with client statements.
  • Identify and resolve discrepancies in coordination with the finance team.

5. Reporting

  • Prepare and circulate weekly/monthly AR aging reports for projects.
  • Highlight high-value overdue accounts and potential risks to management.
  • Assist management with cash flow forecasting by sharing collection projections.

6. Internal Coordination

  • Work closely with the sales team to verify order details and payment terms.
  • Collaborate with the projects team to validate project completion percentages before billing.
  • Liaise with procurement/operations for client deliverables impacting billing stages.

7. Compliance & Documentation

  • Ensure all invoices comply with GST, TDS, and other statutory requirements.
  • Maintain organized documentation for all invoices, payment receipts, and correspondence.
  • Support statutory and internal audits by providing AR-related data.

8. Customer Relationship Management

  • Act as the key contact for customers on billing-related queries.
  • Maintain professional communication and build trust to ensure smooth collections.

Job Type: Full-time

Pay: ₹500, ₹600,000.00 per year

Benefits:

  • Health insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Experience:

  • Tally: 3 years (Preferred)

Work Location: In person

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