
Accounts Receivable Executive
7 hours ago
Roles & Responsibilities – Accounts Receivable Officer
1. Project-Based Billing & Invoicing
- Prepare invoices as per project milestones (advance, delivery, installation, commissioning, handover).
- Coordinate with project managers to ensure billing aligns with progress and client agreements.
- Include any additional variations, change orders, or extra works in invoices after approval.
2. Customer Payment Tracking
- Maintain and update a detailed AR tracker for each project.
- Monitor due dates and ensure timely collection of advance, stage payments, and retention money.
- Share regular payment status updates with the project and management teams.
3. Collections & Follow-Up
- Follow up proactively with customers for overdue payments through calls, emails, and official reminders.
- Escalate payment delays or disputes to management for resolution.
- Coordinate with sales/project teams to resolve any client billing disputes or clarifications quickly.
4. AR Ledger & Reconciliation
- Post customer receipts and allocate payments against respective invoices.
- Perform periodic reconciliation of AR ledgers with client statements.
- Identify and resolve discrepancies in coordination with the finance team.
5. Reporting
- Prepare and circulate weekly/monthly AR aging reports for projects.
- Highlight high-value overdue accounts and potential risks to management.
- Assist management with cash flow forecasting by sharing collection projections.
6. Internal Coordination
- Work closely with the sales team to verify order details and payment terms.
- Collaborate with the projects team to validate project completion percentages before billing.
- Liaise with procurement/operations for client deliverables impacting billing stages.
7. Compliance & Documentation
- Ensure all invoices comply with GST, TDS, and other statutory requirements.
- Maintain organized documentation for all invoices, payment receipts, and correspondence.
- Support statutory and internal audits by providing AR-related data.
8. Customer Relationship Management
- Act as the key contact for customers on billing-related queries.
- Maintain professional communication and build trust to ensure smooth collections.
Job Type: Full-time
Pay: ₹500, ₹600,000.00 per year
Benefits:
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Experience:
- Tally: 3 years (Preferred)
Work Location: In person
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