Personal Secretary

4 weeks ago

namakkal, India NSS ITC Full time

Roles & Responsibility

Calendar Management:

  • Organize and manage executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion.

Communication:

  • Screen and direct phone calls and emails, responding to inquiries when appropriate.
  • Prepare and edit correspondence, communications, presentations, and other documents.

Meeting Coordination:

  • Coordinate and prepare materials for meetings, conferences, and presentations.
  • Take minutes and maintain records of executive meetings.

Administrative Support:

  • Prepare expense reports and manage reimbursements.
  • Maintain office filing systems and ensure accuracy and confidentiality of files and records.
  • Order office supplies and maintain inventory.

Confidentiality:

  • Handle confidential information with discretion and maintain a high level of confidentiality at all times.

Travel Arrangements:

  • Arrange travel itineraries, accommodations, and logistics for business trips.
  • Ensure travel arrangements are cost-effective and meet the executive’s requirements.

Special Projects:

  • Assist with special projects and provide support to other departments as needed.


Desired Skill Set:

  • Master's degree in Business Administration, Secretarial Studies, or related field preferred. Minimum of 1 years of experience as a Personal Secretary or similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently with minimal supervision.
  • High level of professionalism and discretion. Strong attention to detail.

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