Executive Assistant

3 weeks ago

Howrah, India GEM MACHINERY & ALLIED INDUSTRIES Full time

1. Calendar & Schedule Management

  • Manage the Managing Director's (MD's) daily schedule, including meetings, appointments, and travel.
  • Coordinate and confirm internal and external engagements.

2. Communication Management

  • Act as the primary point of contact between the MD and internal/external stakeholders.
  • Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD.
  • Maintain confidentiality in all communications and interactions.

3. Meeting & Event Coordination

  • Prepare agendas, presentations, and reports for executive meetings.
  • Attend meetings as required to take minutes and follow up on action items.
  • Organize and coordinate events, conferences, and off-site meetings.

4. Travel Management

  • Arrange domestic and international travel, including flights, accommodations, and itineraries.
  • Ensure all travel plans are optimized for cost, comfort, and productivity.

5. Administrative Support

  • Handle expense reports, reimbursements, and other financial documentation.
  • Organize and maintain digital and physical files.
  • Conduct research, prepare reports, and support strategic planning tasks as needed.

6. Stakeholder Liaison

  • Interface with board members, senior executives, clients, and partners on behalf of the MD.
  • Ensure professional and timely follow-up on requests and initiatives.

7. Office & Resource Management

  • Ensure the MD's office is well-managed, stocked, and operating efficiently.
  • Oversee procurement of necessary supplies or resources for the MD's operations.

Job location - Park Street (after 31st October The first 2 months the location will be Junglepur, Jalan Complex, Howrah.

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