HR manager

Job Title: Deputy Manager-HR & Admin

Location: Mumbai, Maharashtra
Department: HR & Administration
Reports To: Managing Director

Job Summary:

The Deputy Manager-HR & Admin will support the HR functions of the Company in managing day-to-day human resources operations, ensuring alignment with business goals and compliance with statutory requirements. This role involves supervising the HR team, implementing HR strategies and policies, and acting as a point of contact between management and employees.

Key Responsibilities:

Recruitment & Talent Acquisition (Primary Focus):

• Lead the entire recruitment life cycle: manpower planning, job postings, sourcing, screening, shortlisting, interviews and offer rollout.
• Collaborate with department heads to understand hiring needs and develop workforce plans accordingly.
• Use a mix of channels (job portals, social media, referrals, agencies, campus drives) for sourcing top talent.
• Build and manage a strong internal talent pipeline and maintain a candidate database.
• Monitor recruitment metrics such as time-to-hire, cost-per-hire, and source effectiveness.
• Drive employer branding initiatives to position the company as an employer of choice.
• Maintain recruitment MIS and generate weekly/monthly reports for leadership review.
• Ensure recruitment practices comply with Indian labour laws and internal policies.

HR Operations:

• Maintaining and updating employee master data in HRMS/HRIS
• Creating and maintaining personnel files (physical or digital) and ensuring timely documentation is maintained with respect to address proofs, PAN, Aadhar card etc.
• Assist in developing and implementing HR policies and procedures in line with company goals and labour laws.
• Design and implement onboarding and induction processes to ensure smooth integration of new hires including joining formalities, ID creation and induction schedules
• Overseeing attendance systems and resolving exceptions.
• Processing leaves requests and ensuring leave policy compliance.
• Conducting exit interviews and coordinating clearance processes.
• Ensuring timely issuance of F&F, relieving letters, and experience certificates.
• Assist in HR audits and help prepare for statutory inspections.
• Managing payroll queries from employees.

Performance Management & Capability Building:

• Implement performance management systems (KPI/OKR based) and ensure that yearly performance appraisals are carried out in a timely and effective manner.
• Design and deliver learning and development programs for technical and managerial roles.

Employee Relations & Statutory Compliance:

• Ensure compliance with all labour laws, including PF, ESI, Gratuity, POSH as per Shops & Establishment Act, and Factories Act.
• Manage employee grievance mechanisms, disciplinary proceedings, conflict resolution and maintain a positive industrial relations environment.

General Administration:

• Supervise facility management including office infrastructure, travel, housekeeping, safety, and security.
• Manage vendor contracts and ensure smooth functioning of support services.
• Monitor and optimize administrative budgets.

Culture, Engagement & Communication:

• Drive employee engagement, wellness, recognition programs and communication initiatives.
• Handling birthday celebrations, festival celebrations, and team-building events.
• Champion company values and promote a positive, inclusive work culture.

HR Reporting & MIS

• Preparing monthly HR dashboards, headcount reports, attrition data, etc.
• Supporting management with ad hoc reports for reviews or planning.

Key Skills & Competencies:

• Strong understanding of Indian labour laws, HR policies, and compliance requirements.
• Strategic thinking with strong execution and leadership capabilities.
• Excellent interpersonal, negotiation, and conflict-resolution skills.
• Proficiency in HRMS tools, MS Office, and data-driven HR analytics.
• Experience managing HR across multiple business units or factory locations is a plus.

Preferred Qualifications:

• Graduate, MBA/PGDM in HR from a reputed institute is preferable
• 710 years of HR & Admin experience with at least 2-3 years in a leadership role
• Experience in manufacturing industry is advantageous.
• Exposure to HR automation is needed.