Area Manager

Job Description for

Area Manager

(Refinery Security)

Document Number

NAYA-HR-Sec-JD-05

Version / Revision

01 / 01

Date

21 / SEP / 2021

Prepared by

System Coordinator

Reviewed by

Area Manager

Approved by

HOD

JD reviewed as part of the HR Process Effectiveness Project in December 2022

AMENDMENT DETAILS

Amendment

Discard

Insert

Notes on Amendments

No

Date

Details

Rev No.

Details

Rev No.

1

Old Procedure

00

Revised Procedure

NAYA-HR-Sec-JD-05

01.00

Organizational Change Requirement

2

NAYA-HR-Sec-JD-05

01.00

NAYA-HR-Sec-JD-05

01.01

Skill & Knowledge Changes

• JOB PURPOSE

Will be overall responsible for the Security management of Refinery, construction areas, new land area, COT corridor, Labour colony, Petrochem areas & Township. Also responsible for all Security and loss prevention related activities at the Refinery main, Materials, Labour & BP 93 gate; for the management of organic staff mapped under him and contractual staff in the Refinery; for the documentation cell and all MIS / documentation related to the Security Dept. Meeting all legal and statutory compliances, standardization requirements, procedural changes in relation to the Security Department. Overall CAPEX & OPEX management for the Security Dept. and presenting it to Head-Security; for all coordination / policy related / change management activities related to RIMS / Safety / Environment / Training; for all special ops related / exercises involving other Security / Law & Order agencies activities; for liaison with HSEF / HR / Admin / Commercial and VPCL; for all activities related to the Dog Squad; for all activities related to coordination of visits and movements in the Refinery complex and for all activities related to liaison with Khambhalia & Meghpar Police, SOG & IB Jamnagar & Devbhumi Dwarka, military and other armed forces / Security agencies.

• ORGANISATIONAL CHART

• RESPONSIBILITIES

RESPONSIBILITIES

ACTIVITIES

QUALITY MANAGEMENT SYSTEM

Primary Responsibility

• He will be responsible for the Security management in the Refinery complex and update Head Security on timely basis.
• He is the SPOC for all CISF related activities / correspondence / drills etc.

Area Manager Security

• He is responsible for the Security management / Law & order management / Incident & unrest control / Patrolling & surveillance management for the Refinery, Construction areas, New land, COT corridor, Labour colony, Petrochem areas & township
• He is responsible for prevention of any kind of boundary intrusions / encroachments in the new land
• He is responsible for the Security / movement / materials management at the CPP (captive power plant) area.
• He is responsible for the management / infrastructure / systems & sub systems / procedural aspects / traffic management / rights & access issues for Refinery.
• He is responsible for the movements of all employees, visitors, dignitaries, delegations, Govt. officials, contractual staff and clients in the Refinery complex excluding Jetty
• He is responsible for all kinds of materials movement management, scrap movement, prevention of materials related fraud / theft / pilferage / incidents. Preparing and amending from time to time with due approvals the procedures / drills / practices for materials movement management across the complex.
• He is responsible for Security and materials movement management through the COT corridor.
• He is responsible for the management of the Gate Pass Section and will be the overall in-charge of the Gate Pass System and Access Control Management.
• He is the in-charge of the seamless implementation of the Refinery Integrated Security Management System (ISMS) with suitable procedures and ensure proper integration and coordination between the Physical Security, Electronic Security & Procedural framework
• He is the in charge of the Security control room / Security command & control Centre (C2) and is responsible for conduct of day to day uninterrupted operations, updation and change in procedures, alarm and event management, installation maintenance and deployment
• He is the overall in charge for contractual staff management and administration in the Refinery, Construction areas, new land, COT corridor, Labour colony, Petrochem areas & township. He will be responsible for deciding deployment patterns, ensuring zero deficiency in manpower, management of security colony, amenities, staff incentives, wage management & compliances.
  When required will be responsible for Marine Terminal & Nayara Terminal Jetty gate Security; ISPS compliance, ISO & other compliances; ISMS implementation; Security agency management (City, Jetty and COT area); Infrastructure development at Jetty / CCPL / LF Point; Liaison with Jamnagar Police, Marine Police, CISF (KPT), Indian Coast Guard Station, Vadinar; Training of agency personnel in area of responsibility.

RIMS / Safety / Training coordinator

• Will be responsible for compliance to the RIMS philosophy and standards; implementation of any new initiatives / amendments as approved by management; prepare and update all SOPs / management programs / mandatory & non-mandatory documents & records / master Security manual / threat analysis & risk mitigation plans; conduct of the related audits and resolution of all observations / non-compliances reported. Ensure compliance to all safety regulations mandated by the management; regular reporting of all safety related issues and incidents; conduct of investigations where relevant; conduct of the related audits and resolution of all observations / non-compliances reported.
  Will act as the training coordinator for Security Dept.

Departmental administration

• He will be in charge of the Security Dept. admin requirements and will liaise with the Refinery and other sister companies' admin Dept.
• As per requirement, liaison with Admin / Horticulture / Warehouse for all administrative / logistics / project implementation requirements for the Dept.

Documentation & doc cell

• He is the overall in charge of the documentation process in the Security Dept. in its entirety -
• Doc cell at both the Refinery & Jetty will be functionally reporting to him for documentation purposes
• He will be responsible for ensuring complete documentation progress, incident reporting, investigation & logging, MIS and up to date / timely reporting
• Compliance to the RIMS standards of documents and records / proper disposal of documents / availability of reports & documents as per requirement"
  In the above mentioned role he is responsible for planning / forecasting / usage & management of OPEX / CAPEX for the Security Dept.

Audits & Dept. visits

• He is responsible for the liaison with commercial / F&A Dept. for issues / wage revisions, etc.

Communications

• He will be responsible for all internal and external audits / visits by Govt. officials & other functionaries and carry out necessary liaison for the purpose

Patrolling Management

He is responsible for the functioning, serviceability & maintenance of the communication network within the Security Dept. (radio / landline / CUG) and liaise as per requirement with Elect / IT dept. for issues

Event management

He is in charge of the movements / scheduling / serviceability / logging / accounting / maintenance of all the Security Dept. vehicles

Dog Squad

Ceremonial parades

• He will be the chief event coordinator for all visits / AGMs / EGMs / major conferences / public event / festivities in the Refinery complex and NN Township
• He is responsible for the management / deployment / ops / training / health & maintenance of the Dog squad
• He will be responsible for the conduct of the Republic / Independence Day functions at the NN Township every year.

OHSAS

HSEF Care and Welfare

• Ensure that all the loss exposures are identified and suitable controls are established for their mitigation
• Monitor compliance with the controls
• Identify opportunities for enhancing HSEQ performance
  Ensure that all legal obligations are fulfilled within due time limits

EMS

Statutory Compliance

• Ensure compliance towards all environmental legislative requirements. Ensure compliance to company standards laid down if any.
  Undertake initiatives to reduce consumption / wastage of paper. Undertake initiatives to conserve and optimize use of energy.

EnMS 50001:2011

EnMS ISO 50001:2011 AUTHORITY :

• Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System (EnMS).
  Review of Objective/Targets, changes in EnPI, allocation of resources, Management programmes and overall Energy performance.

• KEY CHALLENGES

• Law & order / mob & local unrest / Gate Security management

• Project area Security during Train II refinery expansion

• Implementation of ISMS and risk mitigation plans

• Deployment of resources and ops coordination

• Security control room / command center management

• Optimized utilization of resources, OPEX & CAPEX

Effective documentation and upgrading standards of RIMS implementation within the Dept.

• KEY DECISIONS

• Made by Jobholder:

• Security operations within Refinery, patrolling and deployment management, Gate issues, unrest management

• Allocation of resources under command

• Compliance to process plans / SOPs / instructions / management programs, etc.

• Materials movement, access control & gate pass management

• Documentation related

Training related

• Recommendations to superior:

• Important visits / movements

• CAPEX & OPEX Utilization

• Optimization of resources / manpower

Key Dept. policy decisions / new initiatives / amendments

• INTERACTIONS

• Internal Interactions:

All departments / officials of Nayara Energy

• External Interactions:

• Contractors / contractual staff from nearby areas / outside Dist. &/or foreign countries

• Govt. officials, Officials from all police, local, state & central Security agencies (incl. ICG, Marine police, CISF, etc.)

Audit Officials (Govt. / private hired auditors / internal auditors)

• DIMENSIONS

• Financial Dimensions:

• CAPEX & OPEX management

• Handling contractual staff attendance / billing / pay disbursement / processing all other bills

• Handling Dept. asset AMC, contract renewal, etc.

• Raising Dept. PR, checking of bills before second stage vetting by Area Manager and approval by Head Security.

• Other Dimensions:

• Training orientation - design & developmental assistance to training coordinator

• Effectively implementing Dog Squad management techniques in consonance with the available manpower

• Effective liaison with specific Dept. viz Admin, Commercial & F&A for timely implementation of development projects in Dept.

Team Size – Direct Reports: 10 Indirect Reports: 0

• SKILLS & KNOWLEDGE

• Educational Qualifications & Certifications:

• Basic – Graduate / Postgraduate, having defense background services with min 5 yrs. of experience in the command function of Security management & 3-4 yrs. Industrial security management (leadership) experience

• Desirable qualification – Degree / diploma in Security, disaster management, ISO 28001, PFSO, Internal enquiry, etc.
  Other – Any certification on IR, IPC/CRPC, ISPS, etc.

• Functional Skills:

Leadership skills, Security conscious, Dynamism, Multitasking, Crisis manager.

• Behavioural Skills:

Team Spirit, Negotiation Skills, Balanced approach.

• Relevant (Functional/Level) & Total Years of Experience

• Deputy General Manager or JGM with 10-12 years of experience