Recruitment Coordinator

Key Responsibilities

• Manage end-to-end interview coordination including scheduling, logistics, communication with candidates, and interviewer support across time zones.
• Act as the primary point of contact for candidates and interviewers throughout the interview process, ensuring clarity and a high-touch experience.
• Ensure all candidate and interview-related information is tracked accurately across systems (e.g., iCIMS, Workday, Google Suite).
• Manage logistics for in-person and virtual interviews, including executive-level sessions and technical setups (Zoom, Skype, Lifesize, etc.).
• Partner with recruiters on job postings, initial screening, and process documentation when needed.
• Support employer branding initiatives and recruitment events (e.g., job fairs, meetups, diversity events) in coordination with the Events team.
• Actively contributes to enhancing talent acquisition and onboarding processes, driving team efficiency and ensuring a consistently exceptional candidate experience.
• Manages end-to-end candidate travel logistics for both domestic and international interviews, including visa documentation and reimbursement of expenses.
• Seamlessly manages multiple candidate schedules on a daily basis, including high-volume Sprint Days, ensuring all interviews are well-coordinated and executed with precision.
• Proactively identify opportunities to improve scheduling workflows, reduce bottlenecks, and streamline the candidate experience.

Requirements/Experience

• 5+ years of proven experience in recruitment coordination or talent operations within dynamic, high-volume, and fast-paced environments.
• Strong organizational, prioritization, and multitasking skills with a high level of attention to detail.
• Proactive and solution-focused, with a strong sense of ownership and the initiative to drive operational excellence.
• Excellent verbal and written communication skills, able to craft professional messages and build rapport with candidates and internal stakeholders.
• Tech-savvy with experience using applicant tracking systems (e.g., iCIMS) and collaboration tools (Google Suite, Zoom).
• Resilient and adaptable; thrives in high-pressure situations and remains agile in the face of shifting priorities.
• Team player with a collaborative mindset, yet confident working independently.
• Strong understanding of the talent acquisition lifecycle and passion for delivering exceptional candidate experiences.
• Ability to manage sensitive information with discretion and maintain confidentiality.
• Possesses strong analytical skills with the ability to interpret data and apply insights to drive creative, effective solutions.
• Willingness to support occasional after-hours events as needed. Deep passion for talent acquisition and thrives in a collaborative, close-knit team environment.
• Self-assured, proactive, and energized by fast-paced, constantly evolving settings.
• Brings a positive, engaging presence to the workplace, with a great sense of fun and a contagious enthusiasm that uplifts the team.

Personality:

• Driven, energetic, and highly motivated, hands-on in execution while thinking strategically about talent.
• Exceptional communication skills with the ability to craft compelling conversations that capture and engage the interest of top talent.
• Highly articulate; adept at conveying complex ideas and engaging senior stakeholders with clarity, professionalism, and influence.
• Balances tenacity with emotional intelligence, knows when to persist and when to pivot.
• Self-assured, composed under pressure, and quick on their feet in dynamic situations.
• Naturally outgoing and personable; enjoys connecting with people from diverse backgrounds and functions.
• Curious by nature, with a genuine desire to learn, grow, and stay ahead of trends.
• Demonstrates executive presence and is confident in navigating interactions with senior leaders.
• Strong commercial awareness with a solid understanding of business models, performance metrics, and industry dynamics, able to draw insights and communicate them effectively with both internal and external stakeholders.