Executive Assistant

5 days ago

Chennai, India Sportism Full time

Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the CEO of a dynamic and growing manufacturing company. The EA will play a key role not only in managing the CEO's schedule and communications but also in supporting marketing efforts, tracking key projects, and ensuring smooth coordination across departments.
This is a high-visibility role ideal for someone with a strong interest or background in marketing, who thrives in a fast-paced environment and can operate with discretion, autonomy, and clarity.

Key Responsibilities:
Executive Support:
Manage CEOs calendar, appointments, and travel arrangements
Prioritize and manage incoming communications (emails, calls, documents)
Prepare meeting briefs, presentations, reports, and follow-up notes
Attend select internal and external meetings, capturing action points and driving follow-through
Act as the liaison between the CEO and internal/external stakeholders
Marketing Support:
Coordinate marketing initiatives such as trade shows, campaigns, digital outreach, and customer engagement programs
Assist in preparation of product brochures, case studies, and sales collateral
Work with internal or external marketing teams/agencies on branding, social media, and website updates
Track marketing metrics and help prepare monthly/quarterly marketing reports
Project Management & Strategic Support:
Track progress of key CEO initiatives and business goals, ensuring timelines are met
Manage documentation and reporting for strategic projects
Support the CEO in researching competitors, market trends, and industry benchmarks
Coordinate with sales, production, and finance teams to align on business objectives
Office & Admin Oversight (as needed):
Handle confidential and sensitive information with professionalism
Ensure the CEOs office operates smoothly and efficiently
Support occasional HR, recruitment, or vendor management tasks in collaboration with other departments

Key Qualifications:
Bachelors degree in Marketing, Business Administration, Communications, or related field
2-4 years of experience in an Executive Assistant or similar support role, with exposure to marketing
Strong written and verbal communication skills
Proficient in Microsoft Office (Word, Excel, PowerPoint), G-Suite; familiarity with Canva, CRM or marketing automation tools is a plus
Ability to manage multiple tasks, deadlines, and stakeholders efficiently
High level of discretion, integrity, and reliability
Preferred Attributes:
Strong interest or background in marketing or communications
Self-starter with a problem-solving mindset
Comfortable working in a small-to-mid-sized business environment
Exposure to B2B manufacturing or industrial sectors is a plus

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