Executive Secretary to CEO

2 weeks ago

Bengaluru, India MYSCAAI Full time

About the Role:

We are seeking a highly organized, proactive, and discreet Executive Secretary to provide high-level administrative and executive support to the CEO. The ideal candidate will be responsible for managing schedules, handling confidential information, coordinating meetings, and serving as a key point of contact between the CEO and internal/external stakeholders.

Key Responsibilities: Administrative Support:

  • Manage and maintain the CEO's calendar — scheduling meetings, appointments, and travel.
  • Screen and prioritize emails, calls, and other forms of communication.
  • Prepare reports, presentations, and documents as required by the CEO.
  • Maintain and organize confidential files, records, and documents.

Communication & Coordination:

  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Draft professional correspondence, meeting notes, and executive summaries.
  • Coordinate with department heads and senior leadership on behalf of the CEO.

Meetings & Events:

  • Organize and prepare for executive meetings, board meetings, and special events.
  • Prepare meeting agendas, take minutes, and ensure timely follow-ups.
  • Handle logistics for meetings, conferences, and events (on-site and off-site).

Travel & Itinerary Management:

  • Arrange domestic and international travel, including flights, hotels, visas, and transportation.
  • Prepare detailed travel itineraries and handle any travel-related changes or emergencies.

Executive Assistance:

  • Anticipate the needs of the CEO and proactively manage tasks and priorities.
  • Assist in personal tasks and administrative duties as needed.
  • Uphold a high level of discretion and confidentiality at all times.

Key Requirements:

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–7 years of experience in a similar executive assistant or secretarial role.
  • Excellent written and verbal communication skills.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of professionalism, integrity, and discretion in handling confidential information.
  • Strong organizational and multitasking skills with attention to detail.
  • Ability to work independently and handle pressure in a fast-paced environment.

Preferred Skills:

  • Experience working with senior-level executives or in a corporate environment.
  • Familiarity with calendar management tools (e.g., Google Calendar, Microsoft Outlook).
  • Time management and crisis-handling capabilities.
  • Bilingual or multilingual skills are a plus.

Why Join Us?

  • Work directly with top-level leadership.
  • High-impact role with visibility across the organization.
  • Professional growth in a dynamic and fast-paced environment.
  • Collaborative and respectful work culture.

Job Type: Full-time

Pay: ₹12, ₹53,401.85 per month

Benefits:

  • Provident Fund

Work Location: In person

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