Administrative Assistant

4 days ago

Hyderabad, India zHeight Full time

Administrative Assistant

Location:
Remote

Company:
zHeight – AI-first Architectural Design & Permitting

About zHeight

zHeight is an AI-first design and permitting company tackling one of America's biggest bottlenecks — slow, expensive, and unpredictable residential construction plans. We deliver high-quality architectural drawings with reliable timelines, transparent pricing, and a seamless contractor experience. A rapidly scaling team across the U.S. and India, we are transforming how homes get designed and permitted.

Role Overview

We are seeking a highly organized, detail-oriented
Administrative Assistant
to support our global operations team. This role is remote and will provide critical administrative, scheduling, and coordination support to ensure smooth business operations as we scale. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and can proactively manage multiple priorities.
Bonus points if you have experience supporting executives or teams in a civil engineering, architectural, or construction environment.

Responsibilities

  • Handle email correspondence, reminders, and follow-ups for leadership.
  • Support documentation, data entry, and filing across company tools (Google Workspace, Microsoft OneDrive, Notion, Slack, etc.).
  • Prepare and format reports, presentations, and spreadsheets.
  • Assist with onboarding and coordination of remote team members.
  • Track deadlines for key deliverables (permitting, investor updates, client contracts).
  • Manage expense reports, invoices, and light bookkeeping coordination.
  • Serve as a point of contact for vendors, contractors, and internal teams.
  • Handle ad-hoc administrative tasks to keep operations running smoothly.

Qualifications

  • 2+ years of experience as an Administrative Assistant or in a similar support role.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Comfortable working across U.S. and India time zones.
  • Proficiency with Google Workspace, Microsoft Office, and project management tools (Notion, Asana, or equivalent).
  • Ability to work independently and handle sensitive information with discretion.
  • Bonus: Experience in a civil engineering, architectural, or construction company.

Why Join zHeight

  • Be part of a mission-driven company helping close America's housing gap.
  • Work with a global team of world-class engineers, architects, and operators.
  • Fast-growing startup with significant career growth opportunities.
  • Remote-first, flexible work environment.

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