Administrative Assistant

5 days ago

Hyderabad, India Xemplar Insights Full time

Job Description: Administrative Assistant

Position Summary

We are seeking an experienced and highly organized
Administrative Assistant
with a minimum of 5 years of professional administrative experience. This individual will play a pivotal role in supporting our legal, client (portfolio company), and vendor operations by ensuring that documentation, communications, and processes are managed with precision and confidentiality. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced, professional environment.

Key Responsibilities

  • Document & Records Management:
    Organize, maintain, and archive client (portfolio company), legal, and vendor-related documentation to ensure accessibility, compliance, and audit readiness.
  • Meeting Administration:
    Provide comprehensive logistical and administrative support for internal and external meetings, including scheduling, agenda preparation, distribution of materials, notetaking, and tracking of follow-up actions.
  • Operational Tracking & Reporting:
    Maintain and regularly update operational trackers and reporting tools to support project management, monitoring, and governance activities.
  • Vendor & Service Provider Coordination:
    Compile, maintain, and update vendor directories, rate sheets, and summaries of legal and professional service providers.
  • Administrative Communications:
    Manage administrative communications, including follow-up correspondence, email coordination, and the timely fulfillment of document and information requests.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Management, or a related field (preferred).
  • Minimum 5 years of administrative experience
    , ideally within a corporate, legal, or professional services environment.
  • Demonstrated expertise in document management, meeting coordination, and operational support.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems.
  • Excellent written and verbal communication skills.
  • High degree of discretion in handling sensitive and confidential information.
  • Strong interpersonal skills with the ability to work effectively across teams and with external stakeholders.
  • Proven ability to manage multiple priorities, meet deadlines, and deliver high-quality outcomes under minimal supervision.

What We Offer

  • An opportunity to contribute to a high-performing and professional team environment.
  • Exposure to client, vendor, and legal operations with opportunities for skill enhancement.
  • A collaborative and supportive workplace where precision and professionalism are highly valued.

  • Administrative Assistant

    2 weeks ago

    Hyderabad, India GUS Education Full time

    Reporting to the Director of Student Affairs, the Administrative Assistant will provide program planning, coordination, and administrative support for all student affairs and student services related programs. This role will require liaising with staff, faculty, and students. The assistant will provide high level of confidential administrative support...

  • Administration Assistant

    1 week ago

    Hyderabad, India Sunlight Technologies Inc Full time

    **Company**: Sunlight Technologies Inc **About Company**: Sunlight technologies in an E-Verify Company and we focus on Java Full Stack, DevOps and Data Analytics training and placement. We also work with number of direct clients and system integrators to execute and deliver their technology needs through consulting services and professional...

  • Administration Assistant

    2 weeks ago

    Hyderabad, India Sunlight Technologies Inc Full time

    **Company**: Sunlight Technologies Inc **About Company**: Sunlight technologies in an E-Verify Company and we focus on Java Full Stack, DevOps and Data Analytics training and placement. We also work with number of direct clients and system integrators to execute and deliver their technology needs through consulting services and professional...

  • Administration Assistant

    1 day ago

    Hyderabad, India Sunlight Technologies Inc Full time

    **Company**: Sunlight Technologies Inc **About Company**: Sunlight technologies in an E-Verify Company and we focus on Java Full Stack, DevOps and Data Analytics training and placement. We also work with number of direct clients and system integrators to execute and deliver their technology needs through consulting services and professional...

  • Administration Assistant

    13 hours ago

    Hyderabad, Telangana, India Haven Legal Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations at our legal office. The ideal candidate will assist with administrative tasks, legal documentation, client coordination, and general office management to ensure smooth and efficient functioning of the practice.Job Type: Full-timePay: ₹20, ₹25,000.00 per...

  • Administration Assistant

    2 weeks ago

    Hyderabad, India Livestamin Healthcare LLP Full time

    We are currently seeking a motivated and detail-oriented Administrative Assistant to join our team. This is a crucial role that will support the smooth functioning of our organization and contribute to our overall success. **Responsibilities**: - Assist in scheduling appointments, meetings, and events, and maintain calendars for team members. - Perform...

  • Administrative Assistant

    1 day ago

    Nacharam, Hyderabad, Telangana, India Ahuja Engineering Services Pvt Ltd Full time

    This is a full-time, on-site role for an Administrative Assistant located in Hyderabad. The Administrative Assistant will be responsible for providing administrative support, executive administrative assistance, and clerical tasks. Daily tasks include handling phone calls, managing schedules, and maintaining communication. The role also involves assisting...

  • Administrative Assistant

    2 weeks ago

    Hyderabad, Telangana, India Xemplar Insights Full time

    Job DescriptionJob Description: Administrative AssistantPosition SummaryWe are seeking an experienced and highly organized Administrative Assistant with a minimum of 5 years of professional administrative experience. This individual will play a pivotal role in supporting our legal, client (portfolio company), and vendor operations by ensuring that...

  • Administration Assistant

    6 days ago

    Hyderabad, India Nre Industries Full time

    Job Summary: We are seeking a proactive and detail-oriented *Administrative Assistant* to support our administrative and project management teams in a fast-paced construction environment. The role involves handling office coordination, assisting in project documentation, managing schedules, and supporting procurement and site communication tasks. This...

  • Administrative Assistant

    5 days ago

    Hyderabad, India zHeight Full time

    Administrative Assistant Location:Remote Company:zHeight – AI-first Architectural Design & Permitting About zHeight zHeight is an AI-first design and permitting company tackling one of America's biggest bottlenecks — slow, expensive, and unpredictable residential construction plans. We deliver high-quality architectural drawings with reliable timelines,...